Scheduling and Attendance Coordinator - Part Time - FJ Davey LTC

Extendicare; Sault Ste. Marie; On-site; CAD 40,000 - 60,000; Part time

Job summary

A leading senior care provider in Sault Ste. Marie seeks a Scheduling and Attendance Coordinator. The role involves managing employee work schedules, ensuring accurate payroll submissions, and assisting with leave administration. Candidates should have a post-secondary diploma in office administration or equivalent work experience. The position offers ongoing mentorship and growth opportunities, with a focus on maintaining a high-quality care environment for both residents and staff.

Benefits

Continuous mentorship

Opportunities for career advancement

Employee Family Assistance Program

Robust benefits package

Qualifications

• Post‑secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.

Responsibilities

• Assign employees work schedules and maintain staffing schedules using Workday Scheduling System.
• Manage vacant schedules, including unplanned absences and vacation requests.
• Validate and reconcile scheduled hours worked by employees for payroll approvals.
• Assist with leave administration activities and liaise with WCB.
• Conduct Joint Health and Safety meetings and track corrective actions.

Skills

Office or business administration knowledge

Employee time and attendance management

Education

Post‑secondary diploma/certificate

Job description

Job Description

SCHEDULING AND ATTENDANCE COORDINATOR

At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our leadership team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for residents and staff. If you’re passionate about leading a team that is committed to quality care and driven by innovation and growth, join us!

What You’ll Be Doing

• Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
• Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination by reaching out to employees and staffing agencies and utilize Call Multiplier (open shift management tool) to coordinate outreach.
• Validate and reconcile scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
• Assist with leave administration activities including completing forms, challenging claims, and liaising with WCB and investigate Health and Safety incidents and administer incident reports.
• Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
• Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.

What You Bring

• Post‑secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.

What you’ll get:

• Continuous mentorship, support for life‑long learning and growth opportunities
• Opportunities for advancement and career growth within the organization
• A rewarding and meaningful work experience where you can enrich your life and the lives of others
• Employee Family Assistance Program
• Robust benefits package.

Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 operated senior care and living centres, as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce of 23,700 individuals are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada.

Time Type

Part time