Research Program Coordinator, T-CAIREM

University of Toronto; Toronto; On-site; CAD 67,000 - 87,000; Full time

Job summary

A prestigious educational institution in Toronto seeks a Research Program Coordinator to provide grant administration support for AI research in health. This role involves coordinating application processes, liaising with stakeholders, and maintaining accurate documentation. The ideal candidate has a Bachelor's Degree and at least three years of relevant experience, demonstrating strong communication and organizational skills. This full-time position offers a salary range between $67,916 and $86,855, with opportunities for advancement.

Qualifications

• Minimum three years of experience in grant administration support.
• Experience preparing grant application materials.
• Strong knowledge of grant management software applications.

Responsibilities

• Coordinate funding application processes.
• Edit and proofread grant application content.
• Liaise with internal and external stakeholders.

Skills

Grant administration support

Communication skills

Organizational skills

Attention to detail

Time-management skills

Proficiency in MS Office 365

Education

Bachelor's Degree or equivalent

Tools

Grant management software

SharePoint

Teams

Zoom

Job description

Date Posted: 01/06/2026

Req ID: 46542

Faculty/Division: Temerty Faculty of Medicine

Department: Department of Laboratory Medicine & Pathobiology

Campus: St. George (Downtown Toronto)

Position Number: 00059010

Description

About us: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity

The Department of Laboratory Medicine and Pathobiology (LMP) occupies a unique position at the interface between basic biomedical science and clinical practice. We are an assembly of over 400 investigators, scientists, and clinicians, who educate and mentor trainees pursuing undergraduate, graduate, and postgraduate medical studies, engaged in investigating disease mechanisms and patterns and translating new knowledge and discoveries into improved health outcomes for patients and populations.

Situated in LMP, the Temerty Centre for Artificial Intelligence Research and Education in Medicine (T-CAIREM), an interdepartmental centre, serves as a focal point for collaboration between computer scientists, healthcare providers, trainees, medical basic science researchers and industry to advance health through machine learning. The mission of the Centre is to advance research, education, knowledge dissemination and digital infrastructure in the field of AI in medicine.

T-CAIREM aims to be a global leader in facilitating high quality, accessible educational offerings and research collaborations at the intersection of AI and health. T-CAIREM seeks to build capacity to reflect the emerging role of AI in healthcare professions and to build strategic partnerships to implement new solutions that can transform practice.

As the Research Program Coordinator, T-CAIREM, you will provide grant and funding administration support for initiatives aligned with T-CAIREM’s program for advancing research in AI across the medical and health sciences. In this role, you will coordinate grant and funding application processes, prepare and review submission materials, support meetings and program activities, and liaise with faculty and partners to ensure applications progress through required internal review and approval stages. Your work will directly support high-quality research submissions and the effective delivery of program activities within T-CAIREM.

Your responsibilities will include:

• Providing grant and research funding administration support by coordinating funding application processes, including gathering required documentation, preparing submission materials, and ensuring applications progress through internal review and sign-off stages
• Editing, proofreading, and fact-checking funding and grant application content to ensure accuracy, completeness, and alignment with sponsor guidelines and requirements
• Tracking and maintaining funding and research records by monitoring the status of funding applications and submissions, updating databases, generating reports, and maintaining accurate documentation
• Liaising with internal and external stakeholders (e.g., faculty, collaborators, sponsors, agencies) to share information related to funding opportunities, application procedures, deadlines, reporting requirements, and program updates
• Supporting meetings and events related to research and program activities by coordinating schedules, agendas, materials, and logistics (e.g., room bookings, equipment, catering), and tracking follow‑up or action items

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent education and experience
• Minimum three (3) years of experience providing grant administration support, including coordinating grant or funding application processes
• Demonstrated experience preparing and submitting grant or funding application materials, in accordance with sponsor or institutional requirements
• Demonstrated experience reviewing and editing grant or funding application content
• Experience coordinating meetings, including scheduling, preparing agendas and materials, taking minutes, and tracking follow‑up actions
• Advanced proficiency in MS Office 365 applications, including SharePoint and Teams, content management systems (Drupal) and videoconference platforms (Zoom)
• Strong knowledge of grant management software applications (e.g. SurveyMonkey Apply)
• Strong communication skills, with the ability to liaise effectively with faculty and other stakeholders in support of grant and funding application processes
• Strong attention to detail, particularly when working with funding documentation
• Strong organizational and time‑management skills, with the ability to manage multiple deadlines and competing priorities
• Demonstrated tact and discretion with ability to maintain confidentiality

To be successful in this role you will be:

• Meticulous
• Organized
• Proactive

Closing Date: 01/27/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full‑Time

Pay Scale Group & Hiring Zone: USW Pay Band 09 – $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Research Administration & Teaching

Recruiter: Sana J Mahmood

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity‑deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].