Reception Administrative Assistant

University of Manitoba; Winnipeg; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading educational institute in Winnipeg is seeking an experienced Administrative Assistant - Reception to provide exceptional front-line service. The role involves ensuring the smooth functioning of the reception area in a dynamic, team-oriented environment. Candidates should have a background in applied office skills, strong organizational and communication skills, and experience in an educational or not-for-profit setting.

Benefits

Comprehensive group benefits

Competitive vacation time

Professional development opportunities

Qualifications

• Minimum four years of directly related experience required.
• Demonstrated project coordination or event planning experience required.
• Ability to work with minimal supervision and prioritize work.

Responsibilities

• Ensure the smooth functioning of the reception area.
• Work alongside a collaborative admin team.
• Handle all inquiries and provide exceptional front-line service.

Skills

Excellent customer service skills

Proficiency with MS 365 software

Strong attention to details

Excellent communication skills

Education

Completion of formal training program in applied office skills

Undergraduate degree

Tools

FAST

EPIC

Concur

Raisers Edge

Job description

Overview

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity

Are you an experienced administrative professional with a passion for providing exceptional front-line service? External Relations is looking for an Administrative Assistant - Reception to be the welcoming face of our team and a key player in our day-to-day success. In this dynamic role, you\'ll ensure the smooth functioning of the reception area and work alongside a collaborative admin team to keep our daily operations on track. If you\'re organized, adaptable, and thrive in a team-oriented, fast-paced environment, we\'d love to hear from you!

The qualifications and experience we’re looking for

• Completion of a formal training program in applied office skills or in a related discipline from a recognized institution is required.
• Undergraduate degree preferred.
• Manitoba driver's license is an asset.
• Minimum four years of directly related experience is required.
• Demonstrated project coordination or event planning experience is required, including the ability to plan and complete projects on time and on budget.
• Knowledge of the University environment and established on campus working relationships preferred.
• Experience with the University's software systems, e.g., FAST, EPIC, Concur, VIP preferred.
• Experience with Raisers Edge or other CRM software is an asset.
• Experience working in higher-ed or not-for-profit organizations is an asset.
• An acceptable equivalent combination of education and experience may be considered.
• Excellent customer service skills and professional demeanour is required.
• Knowledge of general office routines is required.
• Proficiency with MS 365 software (Teams, Word, Excel, and Outlook) is required.
• Excellent communication skills, both verbal and written, are required.
• Must be able to work with minimum supervision and to independently prioritize work as needed.
• Superior organizational skills and the ability to prioritize, meet deadlines and multi-task is required.
• Strong attention to details and interpersonal skills are required.
• Ability to organize, prioritize, and complete complex secretarial, clerical or basic accounting routines is required.
• Ability to deal effectively and professionally with all levels of staff, students and public is required.
• Familiarity with purchasing policies and procedures of the University is an asset.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Application details

Apply today through the University of Manitoba\u2019s recruitment site, UM Careers. Closing Date: October 5, 2025.

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [e-mail] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.