Purchasing Administrator

Amico Corporation; Richmond Hill; On-site; CAD 42,000 - 48,000; Full time

Job summary

A leading procurement firm is looking for a Purchasing Administrator in Richmond Hill, Canada. In this role, you will provide vital support to the Purchasing team, handling day-to-day procurement tasks, maintaining data in ERP systems, and coordinating with various departments. Ideal candidates will have a diploma in Business or Supply Chain, over two years of relevant experience, and strong organizational and communication skills. The position offers a salary range of $42,000-$48,000 based on experience.

Qualifications

• 2+ years of experience in a purchasing, procurement, or administrative support role.
• Experience with ERP systems is an asset.
• Basic understanding of purchasing and logistics concepts.

Responsibilities

• Support the Purchasing team with day-to-day procurement activities.
• Maintain accurate purchasing data in the ERP system.
• Coordinate logistics and transportation activities.

Skills

Organizational skills

Communication skills

Attention to detail

Proficient in Microsoft Office

Ability to manage multiple priorities

Education

Diploma or degree in Business Administration or Supply Chain

Tools

ERP systems (SAP, Spire, or similar)

Job description

Overview

The Purchasing Administrator is responsible for providing administrative and operational support to the Purchasing team to ensure efficient procurement processes. This role coordinates closely with internal departments, external suppliers and freight forwarders, supports purchase order issuance, manages documentation, and assists with logistics and payment processing in compliance with company purchasing policies.

Responsibilities

• Support the Purchasing team with day-to-day procurement activities, including issuing and maintaining purchase orders for office supplies, shop supplies, packaging materials, services, and other indirect materials.
• Coordinate with internal departments such as Accounting, Production, Quality, and Engineering to ensure compliance with purchasing processes and company policies.
• Maintain accurate and up-to-date purchasing data in the ERP system, including purchase orders, delivery information, SQM documents, and pricing.
• Arrange and coordinate logistics and transportation activities by coordinating with suppliers, freight forwarders, and internal departments; monitor shipment status and maintain accurate delivery information in the ERP system.
• Prepare and submit payment requests, coordinate invoice matching (PO/receiving/invoice), and work with Accounting to resolve invoice discrepancies.
• Additional responsibilities as required to support the Purchasing and Supply Chain functions.

Qualifications & Skills

• Diploma or degree in Business Administration, Supply Chain, or a related field preferred
• 2+ years of experience in a purchasing, procurement, or administrative support role
• Experience working with ERP systems (SAP, Spire, or similar) is an asset
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Effective communication skills and ability to work cross-functionally
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Basic understanding of purchasing, logistics, and invoice processing concepts
• Knowledge of Mandarin is an asset.

For more information, please visit us at www.amico.com.

Salary Range: $42,000-$48,000. Salary will be determined based on candidate's experience, skills and qualifications. Only selected candidates will be contacted. This is a current, real vacancy that needs to be filled as soon as possible.