Purchasing Administrative Assistant Trainee

Nasittuq Corporation; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading Indigenous training firm in Ottawa is seeking a Purchasing Administrative Assistant Trainee to support procurement processes within an Inuit Training and Development Program. Responsibilities include managing administrative functions, processing purchase orders in Oracle and Maximo, and liaising with vendors. Candidates must have a high school diploma and beneficiary status under Nunavut, Nunatsiavut or Inuvialuit land claim groups. This full-time position offers opportunities for professional growth and work-life balance.

Benefits

Work-Life Balance

Career Growth Opportunities

Diversity, Equity, and Inclusion

Qualifications

• High school diploma or equivalent is required.
• Beneficiary status under Nunavut, Nunatsiavut or Inuvialuit land claim groups is mandatory.
• Ability to speak Inuktitut is an asset.

Responsibilities

• Perform data entry of purchasing information and maintain organized digital filing systems.
• Enter and track purchase orders in Oracle and Maximo systems.
• Liaise with vendors and resolve delivery or invoicing issues.

Skills

Organizational skills

Communication skills

Computer skills

Problem-solving skills

Education

High School diploma or equivalent

Tools

Oracle

Maximo

Job description

Overview

Purchasing Administrative Assistant Trainee – ITDP Program

Location : Contract Management Office (CMO), Ottawa, ON

Type : Full Time

This position is part of Nasittuq’s Inuit Training and Development Program (ITDP), an 18-month program reserved for beneficiaries of the Nunavut, Nunatsiavut or Inuvialuit land claim groups, in line with our commitments under the North Warning System contract.

The ITDP is a structured program that combines on-the-job training with formal education and certification, as required for the role, designed to build skills and prepare incumbents for permanent employment opportunities. The duties below represent the scope of responsibilities for the permanent Purchasing Administrative Assistant role that the incumbent will be trained to perform within the 18-month period.

About Nasittuq

Nasittuq Corporation (from the Inuktitut word meaning “looking out from the highest point”) operates and maintains the North Warning System (NWS), a critical joint Canada-US radar network with 47 sites across Northern Canada. Our core values — Safety, Diversity, Integrity, Social Responsibility, Environmental Stewardship, and Agility — guide everything we do.

What You’ll Do

The Purchasing Administrative Assistant plays a vital role in ensuring the smooth operation of the procurement process. This position supports the purchasing team by managing administrative functions, maintaining accurate records, and facilitating communication between internal departments and external vendors. The role requires a high level of attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Administrative Support : Perform accurate and timely data entry of purchasing information and documentation; maintain organized digital filing systems of vendor correspondence.
• Purchasing Order Processing : Enter and track purchase orders in Oracle and Maximo systems, ensuring alignment between systems; monitor open purchase orders and follow up on outstanding items or discrepancies with suppliers and stakeholders.
• Vendor and Internal Communication : Liaise with vendors to confirm order details and resolve delivery or invoicing issues; ensure compliance with internal procurement policies and procedures; assist in preparing documentation for audits or internal reviews.

Education

• High School diploma (or equivalent)

Certificate(s) / License(s)

• Beneficiary status under the Nunavut, Nunatsiavut or Inuvialuit land claim groups (required)

Knowledge Of

• Strong organizational, communications, computer, problem-solving skills
• Adaptability and ability to manage multiple priorities and work cross-culturally
• Ability to speak Inuktitut (asset)

Why Nasittuq?

At Nasittuq, we believe that our team is our greatest asset. We are committed to creating an environment where our employees can thrive both professionally and personally.

• Work-Life Balance : We offer flexible working hours and encourage our employees to take time for themselves and their families.
• Interesting Work : You will be involved in exciting and challenging projects that push the boundaries of innovation.
• Facilities and Experience : Our office is equipped with modern amenities designed to enhance your work experience.
• Career Growth Opportunities : We offer a clear career progression path, mentorship programs, and opportunities for continuous learning.
• Diversity, Equity, and Inclusion : We prioritize DEI and strive for a welcoming environment for all employees.
• Inuit Priorities : We prioritize Land Claim Beneficiaries of the Nunavut, Inuvialuit, and Nunatsiavut Land Claim Agreements; applicants are encouraged to self-identify.

Join Nasittuq and be part of a team that values innovation, collaboration, and personal growth. We look forward to welcoming you!

Land Claim Beneficiaries of the Nunavut, Inuvialuit, and Nunatsiavut Land Claim Agreements will be prioritized. Applicants are encouraged to self-identify.

Nasittuq provides accommodation during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

We thank you for your interest; however, only candidates selected for an interview will be contacted.

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