Proposal Coordinator

Bird Construction; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading construction company in Calgary is seeking a Proposal Coordinator to support proposal development and coordination. This role requires strong organization and communication skills, along with proficiency in Adobe InDesign and Microsoft Office. The ideal candidate will thrive in a collaborative environment while managing multiple priorities. Join a team dedicated to excellence and unlock your potential.

Qualifications

• 1–3 years of experience in proposals, marketing, or administrative support, preferably in construction, engineering, or architecture.
• Strong written and verbal communication skills with keen attention to detail.
• Positive attitude, curiosity, and desire to learn within a proposal team.

Responsibilities

• Support proposal team members with formatting, document setup, printing, and delivery.
• Maintain and update proposal libraries, templates, project sheets, and resumes.
• Track proposal status, deadlines, and deliverables.

Skills

Organization skills

Time management

Written communication

Verbal communication

Attention to detail

Collaborative mindset

Tools

Adobe InDesign

Microsoft Office Suite

SharePoint

CRM tools (Microsoft Dynamics)

Job description

Proposal Coordinator Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long‑lasting relationships based on respect, collaboration, and a solution‑focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Team Lead, Proposals & Marketing, Buildings West, the Proposal Coordinator plays a vital dual role, supporting our proposal team members in day‑to‑day coordination activities while also contributing directly to the development of high‑quality, compliant, and engaging submissions. You’ll collaborate with our proposal team, business development, and operations teams to produce proposals that reflect Bird’s technical excellence, collaborative culture, and commitment to clients and communities.

This role is perfect for someone who enjoys both the creative and organizational sides of proposal work, writing, editing, and design, combined with scheduling, coordination, and team support.

What You’ll Be Working On

• Provide direct support to proposal team members, assisting with formatting, document setup, printing, and delivery.
• Help maintain and update proposal libraries, templates, project sheets, and resumes.
• Track proposal status, deadlines, and deliverables to help the team stay organized and aligned.
• Assist with the collection and organization of project information for marketing and proposal use.
• Contribute to process improvements, knowledge sharing, and lessons learned.
• Support the preparation, coordination, and submission of Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and Expressions of Interest (EOIs).
• Review and interpret RFP/Q requirements, create response checklists, and coordinate inputs from multiple contributors.
• Draft, edit, and format proposal sections, resumes, and project profiles using established templates and brand standards.
• Compile, proofread, and finalize all materials for on‑time, polished submissions.
• Assist in developing creative, well‑structured written content that clearly conveys Bird’s strengths and value.

What You Bring to the Team

• 1–3 years of experience in proposals, marketing, or administrative support, preferably in construction, engineering, or architecture.
• Excellent organization and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills with keen attention to detail.
• Proficiency in Adobe InDesign and Microsoft Office Suite; familiarity with SharePoint or CRM tools (Microsoft Dynamics) is an asset.
• A collaborative, team‑oriented mindset and willingness to help others succeed.
• Positive attitude, curiosity, and desire to learn and grow within a high‑performing proposal team.

We Put Safety First

A healthy and safe work environment is non‑negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.