Property and Leasing Assistant

David Aplin Recruiting; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A reputable recruitment firm is seeking a seasoned Commercial Property Administrator or Assistant Property Manager in Vancouver. This position offers a chance to handle a unique commercial portfolio and engage in several aspects of property management. Responsibilities include tenant communications, administrative support, and financial record-keeping. Candidates should have 2-3 years of experience in commercial property administration and strong organizational skills. The role offers a salary between $60,000 – $80,000 along with various benefits.

Benefits

Extended Health and Dental benefits

Discretionary Bonus

3 weeks vacation to start

Qualifications

• 2-3 years experience in commercial property administration or with a mixed-use portfolio.
• Leasing administration experience is an asset.

Responsibilities

• Prepare contracts, reports, and tenant communications.
• Maintain professional tenant relationships.
• Assist management in cost review.
• Track maintenance and operational expenses.

Skills

Commercial property administration

Tenant relationship management

Organizational skills

Job description

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This is a really exciting opportunity for a seasoned Commercial Property Administrator or Assistant Property Manager to come in and assist with a unique and diversified commercial portfolio! This will be a hands on role and you will gain exposure to a lot of different aspects of property management!

Benefits & Perks

• $60,000 – $80,000 per annum base salary
• Extended Health and Dental benefits
• Discretionary Bonus
• 3 weeks vacation to start

Responsibilities

• Prepare contracts, reports, tenant communications, and meeting notes.
• Follow up with all tenants on a daily basis regarding updates, needs, and ongoing issues.
• Review, log, and assist with resolving tenant complaints in collaboration with the Property Manager.
• Track tenant requests and service needs, ensuring maintenance follow-up is documented.
• Maintain professional and positive tenant relationships to support overall customer service.
• Assist management in reviewing operations costs.
• Track and document maintenance and operational expenses, providing organized reports.
• File and maintain detailed records of all incidents and accidents.
• Identify and point out deficiencies in facilities, records, or processes, ensuring they are communicated to management.
• Provide administrative support for safety requirements, compliance records, and operational checklists.
• Assist with invoicing, receivables, and moorage billing processes.
• Maintain accurate financial records for tenants.
• Support budget reviews and provide expense summaries for management.
• Liaise withkeepers, accountants, and auditors when required.
• Greet clients, visitors, and contractors, providing a professional first point of contact.

Qualifications

• 2-3 years experience in commercial property administration, or with a mixed-use portfolio.
• Leasing Administration experience is an asset.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

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