Project / event Coordinator

TEKsystems; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading technology solutions provider is looking for a Project / Event Coordinator to manage multi-city operations across Canada. This fully remote role requires someone with event planning experience and strong organizational skills. The ideal candidate will oversee logistics for large events and coordinate with a diverse team, ensuring a seamless experience for thousands of participants. Strong communication and MS Office skills are essential for success in this dynamic role.

Qualifications

• 1-2 years of experience in event planning or project coordination.
• Ability to manage multiple priorities across different time zones.
• Strong communication skills working with stakeholders.

Responsibilities

• Coordinate catering arrangements for large-scale events.
• Verify technology setup for training sessions.
• Manage logistics across multiple locations.

Skills

Event planning

Project coordination

Strong communication

MS Office skills

Job description

Overview

Join to apply for the Project / event Coordinator role at TEKsystems

Our client, a Big 6 Bank here in Canada, is seeking a project / event coordinator to join their team in Edmonton / Calgary, AB. This position is 100% remote, but the Bank prefers if the candidate is local to the Edmonton OR Calgary areas. We are seeking a proactive and highly organized Event or Project Coordinator to oversee the successful execution of multi-city operations across Toronto, Winnipeg, and Vancouver. With our banking client going through a merger and acquisition, there are thousands of employees who will be partaking in training cohorts across Canada. This individual will be the project coordinator supporting the learning & development team who runs these programs. In order to provide a seamless experience for all employees, this person is the key point of contact to ensure all logistics are organized and addressed on time. This is a unique role - acting as an executive assistant, logistics / event and project coordinator all in one. This role is ideal for someone who thrives in dynamic environments and is comfortable managing logistics, technology, and people across multiple locations.

Key Responsibilities

• Catering Coordination: Ensure catering arrangements are confirmed and executed smoothly at all three locations (proven experience managing large scale events; this is a 10,000-person oversight)
• Technology Setup: Verify that all necessary technology is in place and functioning at each site prior to training sessions
• Logistics Oversight: Manage and streamline logistics across all locations to ensure seamless operations
• Invoice Management: Monitor and ensure timely payment of all invoices related to the project
• Team Supervision: Oversee and support on-site personnel in each city - training room coordination, facilitation schedules, catering, etc.
• Adaptability: Embrace the evolving nature of the role and contribute to shaping its future scope. This candidate must be calm under pressure and very agile

Qualifications

• 1-2 years of event planning or project coordination (proven experience of managing a large-scale event / project in its entirety)
• Ability to manage multiple priorities across different time zones and teams (10,000-person oversight across Winnipeg, Toronto and Vancouver)
• Strong communication (ability to work with all levels of stakeholders)
• Strong MS Office (Outlook, Word, Excel, PowerPoint)

Nice To Have

Expense Management platform experience (Ariba, Concur etc.)

Work Environment

100% remote - preferred candidate is local to Edmonton OR Calgary and/or working MDT hours. The core hours are 9-3 (MDT) with a flexible schedule if needed.

Contract Details: Until 6 months with opportunity of extension OR conversion to permanent

Pay: 25 - 30/hr

Pay And Benefits

The pay range for this position is $25.00 - $30.00 / hr.

About TEKsystems

TEKsystems est une famille de services professionnels et technologiques qui accélère la transformation de nos clients. Nous sommes une équipe de 80 000 personnes et travaillons avec plus de 60 000 clients, y compris 80 % du Fortune 500, en Amérique du Nord, en Europe et en Asie. Nous faisons progresser l’avenir en délivrant des résultats et en ayant un impact positif dans nos communautés mondiales. TEKsystems et TEKsystems Global Services font partie d’Allegis Group. Pour plus d’informations, visitez TEKsystems.com.

About TEKsystems And TEKsystems Global Services: We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Job Details

Seniority level: Entry level

Employment type: Full-time

Job function: Management and Manufacturing

Industries: IT Services and IT Consulting

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