Project Coordinator - Lifecycle

Black & McDonald Limited; Kelowna; On-site; CAD 70,000 - 80,000; Full time

Job summary

A company in construction project management is seeking a Project Coordinator for the Kelowna Vernon Hospital Project. The role involves assisting with capital project performance, budget creation, scheduling, and building relationships with various stakeholders. Ideal candidates should have 2-4 years of construction experience and knowledge of MS Office and JD Edwards software. The expected salary is between $70,000 and $80,000, with potential benefits including a pension plan and bonuses.

Benefits

Group insurance benefits

Pension plan

Annual performance bonus

Career development programs

Qualifications

• 2-4 years of experience in the construction industry.
• Experience as a Construction Supervisor, Foreman, or Estimator is beneficial.
• Proficient in construction scheduling and business operations.

Responsibilities

• Assist in executing Capital Projects as per Corporate Policy.
• Maintain relationships with user groups and subcontractors.
• Prepare contracts and negotiate with clients and suppliers.

Skills

Construction scheduling

Problem solving

Organization skills

Customer focus

Effective communication

Education

Post-secondary education in related field

Tools

MS Office

JD Edwards

Oracle ERP system

Job description

Black & McDonald’s BC team is growing! If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. The Project Coordinator - Lifecycle (Kelowna Vernon Hospital Project) position is based at the KGH/VJH hospital sites in Kelowna and Vernon, BC and reports directly to the Operations Manager.

The Project Coordinator Lifecycle will assist with overall Capital Project performance, including the issuance/tracking of source documentation, management of costs, support on schedules and overall project status while maintaining excellent relationships with user groups, subcontractors and clients. They will keep the Project Manager/Operations Manager informed of any progress disruptions, discrepancies in project process and any other issues which would impact the project flow, budget and schedule. Responsibilities include but are not limited to the following:

• Assist the Project Managers and Operations Manager to execute Capital Projects in accordance with Corporate Policy and Construction Business Processes.
• Comply and assist with managing the implementation of company and legislated Health and Safety Programs, including Tool Box meetings, Safety procedures and compliance to PPE.
• Assist in budget creation/analysis, cost projections, estimate project changes and impacts in JDE.
• Assist in planning and preparing construction schedules, milestones, and monitor progress against established timelines.
• Assist in preparing contracts and negotiate revisions, changes and additions to contractual agreements with clients, suppliers, and subcontractors.
• Assist with financial performance including accounts receivables, accounts payables, work in progress, purchase orders, work orders and monitoring budgets.
• Assist in implementing Quality Assurance for each project.
• Build and maintain customer and supplier/vendor relationships.
• Prepare meeting minutes, progress reports/schedules and issue to clients as required.
• Subcontractor coordination and prequalification process.
• Solicit and submit shop drawings between vendors and client for approval.
• Maintain source document control as per division standard.
• Assist in the preparation of Operation and Maintenance Manuals (O&M’s).
• Provide support for FMO Minor Works Projects and Lifecycle Projects as required.
• Updating Annual, 5-year and 30-year Lifecycle spreadsheets (attaching tag numbers, equipment history, work order information)
• Updating monthly lifecycle tracker (specific job status, PO numbers, trade details)
• Comply with monthly safety inspection/task observation requirements.
• Coordinate tools and equipment as and where required.
• Coordinate and manage small projects when applicable.
• Coordinating with trades for on-site work

COMPETENCY REQUIREMENTS

• Change Orientation
• Communicates Effectively
• Continuous Learning
• Customer Focus
• Problem Solving and Innovation
• Values and Respects Others

EDUCATION REQUIREMENTS

• Post-secondary education in related field is an asset.
• The equivalent experience as tradesman may substitute for post-secondary education requirements.

WORK EXPERIENCE REQUIREMENTS

• 2-4 years of experience in the construction industry
• Relatable experience as a Construction Supervisor, Foreman, Superintendent or Estimator would be beneficial.

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Travel between Vernon Jubilee Hospital & Kelowna General Hospital sites is required.
• Proficient to Intermediate knowledge and understanding of:
  • Construction scheduling, planning, and execution.
  • Business operations processes.
  • Organization and time management.
• Proficient to Intermediate user of:
  • MS Office (Word, Excel, Outlook, Project).
  • JD Edwards
  • Oracle-based ERP system
• Knowledge of Construction Budgeting/Estimating is an asset
• Strong problem solving and organizational skills
• Must be able to successfully clear a Criminal Background check

The expected salary range for this role is between $70,000 and $80,000. The starting salary will be based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Salary is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, career development programs, and other HR programs.

We welcome and encourage applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.