Project Coordinator

TalentSphere Staffing Solutions; Victoria; On-site; CAD 60,000 - 65,000; Full time

Job summary

A leading manufacturer and distributor in the HVAC sector is seeking a Project Coordinator/Sales Support for their Victoria office. The role encompasses administrative support for project management and sales, customer service excellence, and fostering long-term client relationships. Candidates should ideally possess a minimum of three years of relevant experience, strong communication skills, and post-secondary education. This position offers a competitive salary, benefits, and opportunities for career growth within a respected North American industry leader.

Benefits

Competitive compensation package

Pension plan

Comprehensive benefits package

Qualifications

• Minimum 3 years of relevant experience is preferred.
• Professional, friendly, and confident when representing the company.
• Eager to learn and adapt to changing priorities.

Responsibilities

• Support Project Managers and Sales staff with administrative tasks.
• Process customer orders and coordinate resolution of discrepancies.
• Track shipments and provide customers with timely updates and ETAs.
• Notify customers upon order arrival via email or phone.
• Assist estimators with pricing for bid submissions.
• Prepare and submit technical documentation (submittals).
• Provide excellent customer service and foster long-term client relationships.
• Participate in customer-facing events, including open houses.
• Stay current on product offerings and industry developments.

Skills

Strong communication skills

Interpersonal skills

Attention to detail

Organizational skills

Self-motivated

Resourceful

Adaptability

Education

Post-secondary education (College or University)

Job description

TalentSphere Staffing Solutions is partnered with one of the most trusted names within the HVAC space in North America. Our client is a manufacturer & distributor and carries one of the most comprehensive product lines in the industry. We are looking for a new Project Coordinator/Sales Support individual for their Victoria office.

You'll be responsible for preparing proposals, processing and tracking orders, and providing exceptional customer service. If you're organized, proactive, and eager to grow within a thriving industry, we’d love to hear from you.

Salary Range - $60,000-$65,000

Key Responsibilities

• Support Project Managers, and Sales staff with administrative tasks

• Process customer orders and coordinate resolution of discrepancies

• Track shipments and provide customers with timely updates and ETAs

• Notify customers upon order arrival via email or phone

• Assist estimators with pricing for bid submissions

• Prepare and submit technical documentation (submittals)

• Provide excellent customer service and foster long-term client relationships

• Participate in customer-facing events, including open houses, lunches, and sporting events

• Stay current on product offerings and industry developments through self-learning and manufacturer training

• Perform other duties as assigned by the manager

Required Skills & Experience

• Minimum 3 years of relevant experience is preferred

• Strong communication and interpersonal skills

• Professional, friendly, and confident when representing the company

• Post-secondary education (College or University) preferred

• Self-motivated, resourceful, and eager to learn

• Ability to adapt to changing priorities and work independently

• Strong attention to detail and organizational skills

What’s in it for you?
The opportunity to develop your career with a highly respective industry leader within North America. A culture that puts teamwork and customer service as their focus, and invests in the long-term success of their employees.

This position comes with a competitive compensation package including a pension plan, and a comprehensive benefits package. If this position is appealing to you, then please submit your resume (in word-doc form) to [e-mail] Only candidates legally entitled to work in Canada will be considered