Project Coordinator

BGIS; Northeastern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading facility management provider is seeking a Project Coordinator in Northeastern Ontario to oversee project delivery and client relationships. The ideal candidate will have 3-5 years of project administration experience, strong organizational skills, and proficiency in MS Office. This role includes supporting project execution and developing relationships with clients and vendors while ensuring on-time project delivery within budget.

Qualifications

• 3 to 5 years of project administration work experience.
• Proven experience in coordinating end-to-end delivery of project sub-components.
• Familiar with industry vendor acquisition practices and contract forms.

Responsibilities

• Support the delivery of projects through effective coordination.
• Assist in preparation and execution of vendor proposal requests and contracts.
• Develop and maintain effective relationships with clients and vendors.

Skills

Project coordination abilities

Administrative and organizational skills

Effective communication skills

Cost estimation

Vendor coordination

Computer proficiency

Education

Community college diploma or equivalent training

Tools

MS Office suite

Job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at

Summary

The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects.

Responsibilities

• Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall projects.
• Assists in the preparation and execution of vendor proposal requests, bid calls, and contract preparation / award.
• Delivers non-technical projects (e.g., furniture installation, furniture reconfiguration, office space construction, office painting and re-carpeting).
• Researches and liaises with vendors to obtain quotes. Provides recommendation on preferred vendor.
• Develops cost estimates for assigned non-technical projects.
• Determines and prepares resource requirements.
• Develops schedules and monitors progress against timelines.
• Develops and maintains effective relationships with vendors. Monitors work progress to ensure completion.
• Ensures assigned project sub-components and non-technical projects are delivered on-time, within scope, budget and requirements, and complies with all regulatory, environmental, health and safety requirements.

Client Relationship Management

• Develops and maintains effective relationships with clients.
• Accountable for resolving issues, managing client expectations, and ensuring client satisfaction.
• Escalates issues as needed.

Project Administration

• May perform project administration duties.

Knowledge & Skills

• 3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training.
• Administrative, coordination and organizational skills – administrative and organizational skills along with related administrative and coordination work experience.
• Project coordination – project coordination abilities along with proven experience in coordinating the end-to-end delivery of project sub-components.
• Non-technical project delivery – proven ability to deliver non-technical projects.
• Proposal and Contracts – Familiar with industry vendor acquisition practices and contract forms and preparation.
• Cost estimation – proven ability and experience in preparing cost estimates.
• Project scheduling – proven ability and experience in creating project schedules and determining resource requirements.
• Vendor coordination – proven ability and experience in coordinating vendor work and ensuring work completion.
• Communication – effective communication and influencing skills.
• Computer proficiency – proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications.

Licenses and / or Professional Accreditation

• Demonstrates an interest in pursuing Project Management Institute Accreditation.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

BGIS est un employeur qui respecte l\'égalité des chances et nous vous invitons à postuler pour un poste chez nous ! Si vous avez besoin d\'un accommodement pendant le processus de recrutement, veuillez nous contacter à askHR. En cas de demande d\'accommodement, nous discuterons avec le candidat en question et fournirons, ou ferons en sorte de fournir, un accommodement approprié d\'une manière qui tiendra compte des besoins d\'accessibilité du candidat en fonction de son handicap.