Project Coordinator

Johnson Controls; Halifax; On-site; CAD 54,000 - 68,000; Full time

Job summary

A leading global provider of building solutions is seeking an organized and detail-oriented individual for a project support role. Responsibilities include assisting with project coordination, monitoring project status, and communicating with customers. The ideal candidate must be bilingual in English and French, proficient in Microsoft Office, and possess strong communication skills. A high school diploma is required, with an associate degree preferred. A competitive salary range between $54,000 to $68,000 is offered, along with comprehensive benefits.

Benefits

Competitive pay

Paid vacation and holidays

Comprehensive benefits package

Qualifications

• Must have a valid driver's license with a good driving record.
• Must be organized, detail-oriented and self-motivating.
• Experience dealing with customers is required.

Responsibilities

• Assist Construction Managers and Project Managers with coordination/documentation.
• Monitor the status of projects and communicate with customers.
• Order equipment and ensure timely delivery.

Skills

Proficient in Microsoft Windows

Excellent verbal and written communication skills

Bilingual in English and French

Ability to multi-task and prioritize

Education

High School diploma or equivalent

Associate's Degree preferred

Tools

Microsoft Excel

ACE

OAsys

Job Cost Systems

Job description

Unleash your potential with the Johnson Controls team!

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join our winning team and pave the way for a bright future. With our extensive reach across various industries worldwide, our teams are uniquely positioned to support and empower you. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing.

Join the Johnson Controls family and thrive in a culture that values your voice and ideas.

Your next incredible opportunity is just a few clicks away!

Here's what we have to offer

• Competitive pay.
• Paid vacation, holidays, and sick time.
• Comprehensive benefits package, including retirement savings plan, medical, dental, and vision care - available from day one.
• Extensive product and on-the-job/cross-training opportunities, supported by our outstanding internal resources.
• Encouraging and collaborative team environment.
• Dedication to safety through our Zero Harm policy.
• JCI Employee discount programs (The Loop by Perk Spot).
• This is an office position.

What you will do

Reporting to the Regional Lead Project Coordinator, responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.

How you will do it

• Operations Administrative Support uploading and maintaining Projects and Contracts via Job Design/ BBI
• Monitor the status of projects (fire alarm, suppression, sprinkler)
• Communicate with customers and sales reps as to when material and/or labor is required
• Ensure that the required engineering is performed to meet customer expectations
• Coordinate with TIS supervisor and/or the construction manager the customer’s labor requirements
• Order equipment, and ensure that the customer receives the material when needed
• Report to department managers on project status
• Process change orders, releasing equipment, filing Certificate of Insurance, and Warranty Letters
• Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
• Handling customer/ contract disputes as needed
• Coordinate the delivery of equipment to the job site
• Coordinate delivery of close-out documents
• Creation of purchase orders for subcontractors
• Procurement and verification of project schedules
• Attend work-in-progress meetings
• Tracking of project RFI’s, change orders and other pertinent documentation
• Coordination/ Follow Ups with Sales Team in regard to project bookings, releasing of jobs from COE/ Credit holds etc.
• Assist with Accounts Receivable (AR)
• Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
• Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team
• Contact customers when identified as necessary as part of DMS or for very simple reasons
• Responsible for accounts payable
• Responsible for new vendor set up
• Time entry / payroll for field crew and project managers
• Cost transfers

What we look for (Required)

• Proficient in Microsoft Windows, Word, EXCEL, Power Point.
• Knowledge of ACE, OAsys, Job Cost Systems.
• Valid driver's license with a good driving record
• High School diploma or equivalent
• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines
• Excellent verbal and written communication skills
• Must be organized, detail-oriented and self-motivating.
• Must Pass a pre-employment background check
• Positive Attitude, Punctual and Accountable
• Experience dealing with customers
• Must be Bilingual in English and French.

Preferred

• Associate's Degree preferred
• 3 to 5 years of related experience
• Experience in a high-volume, customer service-oriented position
• Electrical/Fire and Sprinkler industry experience preferred

HIRING SALARY RANGE: $54,000-68,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, location and alignment with market data.) This position includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us

Johnson Controls’ Canadian subsidiaries are committed to providing reasonable accommodation to applicants, candidates and employees with disabilities, in accordance with applicable human rights legislation, and in Ontario, in accordance with the Accessibility for Ontarians with Disabilities Act (“AODA”). When requested, accommodation will be provided throughout all stages of the recruitment and selection process. To request accommodation, please contact us. Any information you provide related to accommodation measures will be treated as confidential. A copy of Johnson Controls’ applicable AODA policies are available on our website at www.johnsoncontrols.com for your reference, and can be made available in accessible formats upon request.