Project Coordinator

Universal Rail Solutions Ltd.; Bolton; On-site; CAD 80,000 - 90,000; Full time

Job summary

A leading rail service provider located in Bolton, ON, is seeking a Project Coordinator to lead crews and ensure projects are delivered safely and on time. Ideal candidates will have strong leadership skills, railway experience, and a commitment to quality and safety. The role requires project management skills, experience in various software tools, and the ability to manage multiple tasks efficiently. This position offers competitive pay and industry-leading benefits.

Benefits

Competitive Pay

Industry-Leading Benefits Program

Safety-First Culture

Opportunities to Lead and Grow

Qualifications

• 2 years of experience as a Project Coordinator required.
• Strong computer skills required with proven proficiency in Microsoft Office.
• Knowledge of Project Management Certification and related courses are advantageous.

Responsibilities

• Assist in managing multiple project activities and provide ongoing communication.
• Ensure company objectives for safety, quality, and production are met.
• Track project progress and report on activities.

Skills

Interpersonal skills

Communication skills

Customer service skills

Project planning

Multi-tasking

Organizational skills

Education

Degree in Engineering or related field

Tools

Microsoft Office

Microsoft Project

Primavera

Job description

Posted Friday, February 6, 2026 at 7:00 AM | Expires Saturday, February 21, 2026 at 6:59 AM

Join Our Team as a Project Coordinator!

Location: Bolton, ON
Company:Universal Rail Solutions Ltd.
Type:Full-Time

Ready to Lead and Make an Impact?

AtUniversal Rail Solutions Ltd., our mission is simple:keep Canada’s railways moving—safely and sustainably. We work coast-to-coast on projects of every size, delivering service excellence and exceptional value. Within our team, we call thisDoing It Right!

We’re looking for aProject Coordinator to lead crews and ensure projects are delivered safely, on time, and to the highest standards. If you’re a strong leader with railway experience and a passion for safety and quality, this is your opportunity to make a difference.

What You’ll Do

• Assist in managing activities of multiple projects at different stages of completion, while providing ongoing communication to the project team.
• Work with Project Team to ensure that company objectives for customer satisfaction, safety, quality, production, revenue and profit are met within a specific time frame.
• Actively supports the Company’s commitment to safety and its core values.
• Work with Project Team to obtain Critical Project Documents (necessary permits, submittals, sub-contractor insurance requirements) required by the specifications or client.
• Monitor projects daily and record production and job costs into the project management system.
• Track and report on project activities, tasks and provide Project Progress Reports as required.
• Identify any issues and/ or changes in the scope of work to determine if there is an opportunity or need to submit a Change Order Request to the customer.
• Identify resource requirements, set expectations (provide direction) and monitor progress.
• Assist in the coordination the delivery for project activities and project performance; complete a Project Close out Report to identify final changes in work scope, additional revenue opportunities, punch list items and any hindrances that may delay close out and final payment.
• Submit invoices and collect payments from the customer as necessary.
• Update and maintain customer/contact database for all contacts associated with any project, existing customers, sub-contractors, prime contractors or any other parties that may influence or impact OWS Railroad Construction & Maintenance success.
• May perform other related duties, as required.

What You Bring

• Strong interpersonal, communication and customer service skills.
• Strong computer skills are required with proven proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Knowledge of Microsoft Project and Primavera.
• Ability to plan and manage to a project schedule.
• Effectively motivating people and maintaining effective relationships with clients, owners and consultant.
• Ability to anticipate stakeholder needs, investigate the underlying causes and identify short and long term solutions.
• Ability to multi-task, prioritize tasks and quickly adjust in a rapidly changing environment.
• Effective and proven organizational skills to meet multiple deadlines and handle multiple tasks in a high pressure and demanding work environment.
• Ability to work independently as well as in a team environment.
• Demonstrate ability to perform maturely and professionally ensuring complete confidentiality of sensitive and confidential information.
• Demonstrate the ability to think critically, act logically to evaluate situations, solve problems, and make decisions.

JOB REQUIREMENTS:

• Degree and/or Diploma in Engineering or a related field.
• 2 years of experience as a Project Coordinator.
• Courses in Project Management are considered an asset.
• Working towards a Project Management Certification and or a Professional Designation.
• May need to work weekends and weeknights, depending on project.

Why Join Us?

• Competitive Pay: $80,000 – $90,000
• Industry-Leading Benefits Program
• A Safety-First Culture
• Opportunities to Lead and Grow

We would like to thank all applicants for their interest, but only those selected for an interview will be contacted.

Universal Rail Solutions is an Equal Opportunity Employer.

#EOWS

Universal Rail Solutions 4320- Discovery Line, Petrolia, ON, N0N 1R0

Position: Vacant

A.I may be used in candidate grading and selection