Project Administrator & Document Controller

Tetra Tech; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering consulting firm is seeking a Project Administrator/Document Controller to enhance their Administrative/Document Control team in Mississauga, ON. The successful candidate will be responsible for managing documentation processes, maintaining filing systems, and ensuring compliance with quality standards. They should possess strong administrative skills, have experience with Microsoft Office tools, and excellent communication abilities. Join us for a chance to make a significant impact while advancing your career.

Benefits

Comprehensive and market-competitive benefits

Merit-based financial rewards

Work/life balance

Collaborative team atmosphere

Learning and development opportunities

Qualifications

• 3+ years of Administrative and/or Document Control experience is considered an asset.
• Expert knowledge in Microsoft Office including Word, Excel, Adobe, SharePoint.
• Excellent written and verbal communication skills.

Responsibilities

• Edit and proofread correspondence, proposals, and reports.
• Maintain and update electronic filing tracking system.
• Provide routine document control support.

Skills

Administrative experience

Document control expertise

Expertise in Microsoft Office (Word, Excel)

Excellent communication skills

Problem-solving skills

Tools

Microsoft Office

Procore

Meridian

Job description

Project Administrator/Document Controller

Tetra Tech is adding a Project Administrator/Document Controller to our Administrative/Document Control team based in Mississauga, ON.

Why Tetra Tech:

At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.

Your Impact:

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world‑class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.

Position Summary:

We are currently seeking a Project Administrator/Document Controller (1 Year Contract) for our Mississauga, ON office. This is a new vacant position for which we are actively recruiting. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Job Functions:

• Edits and proofreads correspondence, proposals and reports, and prepares a wide range of administrative documents.
• Maintains and updates electronic filing tracking system. Quality checks documents such as drawings, reports, and calculations to verify completeness and conforms to document standards.
• Provides routine document control support, such as assisting others and resolving and/or referring a range of document problems and inquiries.
• Prepares reports including the researching, compiling, and summarizing of data in accordance with established procedures.
• Organizes and prioritizes assignments and takes initiative to follow through on pending items.
• Researches questions and problems regarding departmental policies and procedures.
• Creates, updates and maintains files, inventories, records, and other documents.
• Perform QA checks on all outgoing docs based on our Quality Procedures.
• Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
• Responsible for ensuring that all documents are stored in the proper locations.
• Organizes workflow to ensure that documents and packages are submitted on time prior to the document’s submission due date.
• Provides occasional administrative duties such as formatting and reception coverage.

Required Qualifications:

• 3+ years of Administrative and/or Document Control experience is considered an asset.
• Must have experience in Microsoft Office including expert knowledge in Word, Excel, Adobe, SharePoint, Access and PowerPoint.
• Experience in an office environment utilizing general office equipment such as photocopiers, scanners, printers, and shredders.
• Experience with Procore and Meridian is considered an asset.
• Excellent communication skills - both written and verbal; strong listening skills.
• Ability to follow detailed directions in a fast-paced environment, taking requests from many people at varying levels of authority.
• Effective problem-solving skills.
• Experience in an engineering consulting firm is considered an asset.

Physical Requirements:

• Ability to sit or stand as required and remain in a stationary position for at least 50% of the workday.
• Frequent use of hands and fingers to handle, manipulate, or feel objects, including continuous operation of a computer and other standard office equipment such as calculators, copiers, and printers.
• The majority of work is performed in a professional office setting.
• Periodic travel may be required and could involve limited exposure to extreme temperatures. Travel may include air travel, during which the employee may be required to remain seated for extended periods.

Additional Information

Tetra Tech offers comprehensive benefit options that allow employees to design a plan based on individual needs and assists in planning for long‑term financial security. Available benefits include medical, dental and vision insurance, term life, disability, accidental death & dismemberment coverage, time off with pay, retirement plan, and an Employee Stock Purchase Plan.

The hourly rate for this position is $24.00 to $30.00. Please note that Tetra Tech considers various factors in determining pay, including but not limited to: education, relevant and demonstrated work experience in the role, skills, geographic location, qualifications, certifications, and other competencies relevant to the needs of the business.

The perks of working at Tetra Tech include:

• Comprehensive and market‑competitive benefits.
• Merit‑based financial rewards.
• Flexibility and company‑wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.

About Tetra Tech:

Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high‑end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science ® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Tetra Techis proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law.

Tetra Tech may use AI-enabled tools to screen, assess, and assist in selecting applicants for this position based on job‑related criteria. However, a human decision‑maker will decide who moves forward throughout every stage of the hiring process.

We invite applications from all interested parties.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities: