Project Administrator

H2 Safety; Calgary; On-site; CAD 60,000 - 90,000; Full time

Job summary

A leading emergency management services provider is seeking a Project Administrator to join their Emergency Response Planning Services team in Calgary, Canada. The role involves coordinating client plans, managing documentation, tracking project budgets, and ensuring quality assurance in emergency response activities. Ideal candidates should have a relevant degree, strong organizational and communication skills, and a detail-oriented approach. The position offers competitive rewards and the opportunity to contribute to critical safety initiatives.

Benefits

Generous paid time off

Comprehensive health care plan

Company matching RRSP program

Annual performance bonus

Flexible start/finish times

Qualifications

• Previous work experience in the oil and gas industry is an asset.
• Progressive experience in project coordination, administration, or emergency management.
• Formal training or certification in Microsoft Office Suite is an asset.

Responsibilities

• Collaborate with teams for effective emergency response plans.
• Maintain and organize project files for efficient retrieval.
• Perform tasks related to time tracking and internal budget management.
• Support government consultations and public involvement programs.
• Assist in overseeing logistics and timely delivery of project materials.

Skills

Excellent organizational skills

Effective communication

Attention to detail

Problem-solving abilities

Adaptability to changing requirements

Education

Bachelor’s degree or diploma in business, emergency management, or related field

Tools

Microsoft Office Suite

Job description

Overview

Grow Your Career with Us! Celebrating our 21st anniversary this year, H2Safety Services Inc. is Canada’s largest provider of emergency response management services and solutions. Our team of industry-leading experts delivers comprehensive, tailored emergency management services, emergency response training, and technology services to companies throughout Canada, North America, and around the world. By continuously investing in our people and world-class technology, we ensure the highest level of protection and compliance for our clients, stakeholders, and the environment.

In June 2025, H2Safety became a part of SGS, the world’s leading testing, inspection, and certification company - and a world leader in sustainability. As part of SGS, H2Safety is working towards globally advancing operational safety, digital transformation, and ESG performance across industries, including oil and gas, mining, transportation, utilities, renewables, and government. Our success and approach are deeply rooted in building authentic relationships and addressing community concerns transparently, allowing us to also excel in Indigenous and government relations.

Your Team

At H2Safety, we believe that diversity of experience, perspectives, and background leads to a superior company culture, creates meaningful experiences and work for our employees, and generates exceptional products and services for our wide range of clients. We are currently looking for a Project Administrator join our Emergency Response Planning (ERP) Services team. As a Project Administrator, your day-to-day will include collaborating with cross-functional teams for the development and execution of effective emergency response plans, ensuring they meet or exceed client expectations and internal quality standards. The role requires a combination of strong organizational skills, effective communication, and a meticulous approach to documentation in the critical field of emergency response management.

What You’ll Do & How You’ll Make an Impact

Client Planning and Coordination

• Follow client plans with a focus on meeting project objectives and deadlines.
• Assist with gathering, organizing, and analyzing client information to ensure comprehensive project preparation.
• Participate in internal kickoff meetings to align team efforts with client goals and identify key project deliverables.

File and Documentation Management

• Maintain and organize project files and folders to ensure efficient access and retrieval of information.
• Support the creation, preparation, and distribution of public information pamphlets and other documentation.
• Assist with the development of corporate ERPs and field cores, ensuring accuracy and compliance with standards.
• Support and coordinate hazard mitigation and emergency preparedness initiatives.

Time Entry and Budget Management

• Perform tasks related to time tracking and internal budget management with a higher level of accuracy and detail.
• Ensure precise and timely logging of project hours, expenses, and resource allocation.

Environmental and Site Planning Support

• Complete tasks related to site sections and environmental emergency plans.
• Assist in the detailed preparation and review of area user notifications, letters, and related documentation.
• Support government consultations and public involvement programs with increased responsibility and autonomy.

Printing and Distribution

• Provide support for the printing, distribution, and management of ERPs with a higher degree of coordination.
• Assist in overseeing the logistics and timely delivery of project materials to stakeholders.

Collaboration and Quality Assurance

• Engage in collaborative tasks with ERP services and cross-functional teams to ensure project alignment and quality.
• Assist in the creation, drafting, proofing, and quality assurance of documentation to maintain high standards of accuracy and professionalism.

General Project Support

• Provide support for other ERP tools and technologies as needed with great involvement and technical understanding.
• Offer comprehensive administrative assistance to ensure smooth project operations, including assisting junior staff under the direction of higher-level personnel.

Your Qualifications

• Bachelor’s degree or diploma in business, emergency management, or related field.
• Previous work experience in the oil and gas industry is an asset.
• Progressive experience in project coordination, administration, emergency management, or hazard mitigation, with increasing responsibility based on experience.
• Formal training or certification in Microsoft Office Suite is an asset.
• Completion of Incident Command System (ICS) 200 is preferred.
• Proficient in the full range of Microsoft Office Suite applications, ensuring efficient project administration.
• Possess exceptionally strong communication skills, enabling clear and effective interactions with team members and stakeholders.
• Demonstrates the ability to take initiative and work effectively in situations of ambiguity and uncertainty.
• Exhibits a keen attention to detail, ensuring accuracy and precision in all aspects of work.
• Highly adaptable to changing project requirements and timelines, maintaining productivity and focus.
• Capable of working independently to achieve goals as well as collaboratively within a team environment.
• Demonstrates strong research and problem-solving abilities to effectively address project challenges and contribute to successful outcomes.
• Possesses a solid understanding of ERPs and/or emergency response-related legislation, regulations, and compliance requirements to ensure adherence to industry standards and best practices.

Your Total Rewards

• Generous paid time off
• Comprehensive health care plan
• Company matching RRSP program
• Annual performance bonus
• Employee referral incentive
• Flexible start/finish times

If you’re highly organized, detail-oriented, and looking to advance your career in project administration within the emergency response and planning space, we encourage you to apply.

Explore job opportunities at an organization leading the way in safeguarding people and the planet. We look forward to hearing from you!