Program Coordinator, Government Relations

CWB Group; Kitchener; Remote; CAD 55,000 - 70,000; Full time

Job summary

A public service organization is seeking a Program Coordinator to support administrative and operational functions within the Government Relations team. The role involves coordinating projects, managing communications, and ensuring timelines are met. Ideal candidates will have experience in project coordination and strong communication skills. The position offers a remote-first work model, embracing flexibility for employees.

Qualifications

• 3-5 years progressive project coordination experience.
• Background in not-for-profit program administration.
• Strong financial knowledge including project budgeting and financial tracking.

Responsibilities

• Coordinate day-to-day administrative functions across projects.
• Monitor project milestones to ensure timelines are met.
• Prepare drafts of government and internal progress reports.

Skills

Project coordination

Communication skills

Time management

Education

University degree in public administration, business, or related field

Post-Secondary Education

Tools

Microsoft Office

Job description

Overview

Compensation Band: 3

Compensation Range: $55,570 - $69,463 per year

Your expertise shapes our business

At the CWB Group, we find fulfillment and inspiration knowing that we are performing meaningful and purposeful work. Every day is a new adventure with opportunities to learn from industry leaders and, most importantly, from each other. When you join the CWB Group, you become part of a diverse and inclusive, tight-knit team passionate about making a global impact.

Our commitment to Diversity, Equity and Inclusion (DEI)

The CWB Group believes that diversity and inclusion among our employees is critical to our success, and we seek to recruit, develop and retain the most talented employees from a diverse candidate pool.

Work with us and achieve your career goals

For almost 75 years, our employees have been the backbone of our business, driving our success and extraordinary reputation. We challenge our employees to take charge of their careers and provide growth opportunities, tools and resources to reach their goals.

What to expect

This position facilitates team communication, maintains project documentation, supports government reporting, and tracks progress across cross-functional initiatives. This role plays a vital part in ensuring projects remain on track, contributing to the overall success of the Government Relations team.

The Program Coordinator position is a key support role within the Government Relations department, responsible for coordinating day-to-day administrative, reporting, and operational functions across multiple projects and programs. This position works closely with Program Managers to ensure that project deliverables, timeline, budget, and stakeholder communications are executed effectively.

This includes:

Responsibilities

• Project Coordination & Administration
  • Undertake day-to-day tasks associated with program operations, including workflow, administration, managing incoming inquiries and reporting.
  • Monitor project / program milestones to ensure timelines are met. Identify and recommend proactive corrective actions when required to Project Manager(s).
  • Prepare drafts of government and internal progress reports in accordance with funding agreement guidelines, ensuring timely submission.
  • Monitoring the costs, budget progress, and quality of a project. Reporting any discrepancies to Project Manager and Manager, Business Development & Program Management.
  • Support program planning and execution by coordinating logistics, gathering input from stakeholders, assisting with research and documentation, and ensuring alignment across business units.
  • Coordinate internal resources, contractors, and external vendors as required for successful execution of various programs.
  • Support coordination of internal and external communications to support the project(s) and programs.
  • Support change management and continuous improvement initiatives by facilitating team discussions, gathering input, identifying opportunities and coordinating implementations across program areas.
  • Collect project data, outcomes, and evaluation for reporting.
• Relationship Management
  • Build and establish a broad communications plan with key stakeholders to ensure ongoing support, feedback, knowledge, and outcomes are shared throughout the life cycle of the project in collaboration with Project Manager.
  • Attend internal / external meetings and conferences and liaise with regulatory authorities when required.
  • Arrange monthly and quarterly meetings with all internal / external stakeholders to support the project, focusing on data collection to support project reporting, progress, and continuous improvement.
  • Communicate program statistics and accomplishments with Project Managers to inform internal / external stakeholders on project status and to facilitate key messaging for press releases and communication plans.
  • Recognize milestone achievements, celebrate, and share achievements with the team and stakeholders.
• Other duties
  • Support the drafting and editing of internal presentations, proposals, or communication materials.
  • Coordinate logistics for virtual and in-person stakeholder meetings, events, or site visits.
  • Support coordination of cross-functional workstreams (communications, training partners, contractors).
  • Participate in special projects as needed.

In this position, you will report to the Manager, Business Development and Program Management and will work out of their home office, travel will be required from time to time. CWB has adopted a remote-first working model, where employees will work from their home office, servicing the client within their specified areas either remotely or in person. We are embracing radical flexibility, where employees are encouraged to work a schedule that works best for them, their team, and their clients.

What you bring to the table

• University degree in public administration, business, or related field
• Post-Secondary Education
• Background in not-for-profit program administration
• 3-5 years progressive project coordination experience
• Demonstrate experience with the full project lifecycle
• Strong communication skills
• Proficiency in collecting, interpreting, and analyzing diverse data
• Ability to work with minimal supervision
• Strong organizational and time management skills with attention to detail
• Ability to manage multiple competing priorities
• Background in industry, preferably in welding, construction, or engineering is an asset
• Experience working with government and third-party funding agreements
• Proficiency in Microsoft Office products
• Able to effectively deal with inquiries and concerns from all levels of staff
• Strong financial knowledge including project budgeting, financial tracking and reporting