Procurement Specialist, Vendor Analytics & Compliance

CAPREIT Apartments; Toronto; Hybrid; CAD 60,000 - 70,000; Full time

Job summary

A leading real estate firm in Toronto is seeking a Procurement Specialist for a 15-month contract. This role involves vendor onboarding, vendor compliance, and item data management. The candidate should have a degree in business or accounting and at least two years of related experience. Strong analytical, organizational, and communication skills are key, along with proficiency in Microsoft Excel and SAP. The position offers a competitive salary between $60,000 and $70,000 and a hybrid work model requiring 3 days a week in the office.

Qualifications

• Two or more years of related procurement experience.
• Certified Supply Chain Management Professional (SCMP) equivalent or in progress is an asset.
• Bilingual (French) considered an asset.

Responsibilities

• Onboard new vendors and maintain compliance criteria.
• Conduct vendor price analysis to identify areas for potential price reductions.
• Train operations on vendor compliance platform usage.

Skills

Analytical skills

Organizational skills

Problem-solving skills

Interpersonal skills

Attention to detail

Communication skills

Education

College diploma or University degree in accounting, business, or a related field

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

SAP Material Master (MM) Module

Job description

Title

Procurement Specialist, Vendor Analytics & Compliance (*15 months contract*)

Reports To

Senior Manager, Vendor Analytics & Compliance

Position Summary

The Procurement Specialist, Vendor Analytics & Compliance reports to the Senior Manager, Vendor Analytics & Compliance and is accountable for the onboarding of new vendors, item master maintenance, and maintaining CAPREIT’s vendor compliance criteria.

Main responsibilities involve a wide variety of duties including, but not limited to the following:

Vendor Onboarding

• Acting point of contact for approved requests to add vendors through the Concierge or Yardi once live.
• Ensuring that the proper documentation (Vendor Information Package, Certificate of Insurance, Workers’ Compensation Clearance Certificate, etc.) is received and entered under the Vendor Master Request form.
• Conducting reference and background checks on new suppliers.
• Profiling and identifying vendor’s categories, sub-categories, and specialization based on vendor request, Procurement, and stakeholder (Ops and Ops Services) feedback.
• Work closely with Master Data Management (MDM) team to streamline Vendor Onboarding request process to creation of vendor in SAP or Yardi once live.
• Working with the Senior Manager, Vendor Analytics and Compliance to ensure all newly added vendors are included in the vendor roster and vendor search tool.
• Find efficiencies to streamline the vendor onboarding process.
• Adhere to KPI’s on onboarding lead times.
• Assisting the Senior Manager, Vendor Analytics & Compliance in any tasks deemed necessary.

Vendor Compliance

• Assisting with the roll out and sustainment of a third‑party risk management solution to assess vendors based on compliance criteria. This includes explaining the program requirements to internal and external stakeholders.
• Assist with campaigns to register contractors and manage manual workaround process for vendors approved as exempt from platform.
• Work closely with vendors to escape non‑compliance potentially leading to blocking vendors from work.
• Participate in meetings with successful third‑party solution provider.
• Liaise with Compliance, EH&S, and Risk Management on vendor compliance requirements.
• Train Operations and Operations Services on viewing vendor profiles in platform to understand vendor compliance status.
• Work closely with Risk and Insurance to update the Vendor Risk Matrix as needed and request approval from Risk and Insurance team for exceptions to insurance requirements.
• Address audit concerns regarding vendor compliance.
• Maintain the Red Flag, Blacklist, Supplier Unfit dashboard and participate in the Vendor Performance Committee meetings.

Item Catalogue & Data Management

• Ensure all new and old onboarded vendors have pricing and item association enabled.
• Assist the Recurring Contracts team on updating contract pricing.
• Manage ad‑hoc price changes from Procurement personnel and Operations.
• Submit Item Master requests through the Concierge.
• Create new item codes.
• Manage General ledger account codes for all items.
• Communicate updates to prices and items to all end users.
• Maintain the Item Master dashboard.
• Conduct vendor price analysis to identify areas for potential price reductions.
• Manage info records including:
  • Correct provincial jurisdiction (Plant & Company code)
  • Block/Remove items that are not applicable
  • Update item descriptions to increase clarity and ease of use.

Other

• Assist in any other procedure relating to Vendor Compliance, Onboarding process or vendor Offloading.
• Update relevant Vendor information with regards to services offered.
• Execute, determine, and conduct reportable vendor, item and category analytics.
• Present analysis and findings to management and internal/external stakeholders to communicate KPIs and recommendations.

Qualifications

• College diploma or University degree in accounting, business, or a related field
• Two or more years of related procurement experience
• Certified Supply Chain Management Professional (SCMP) equivalent or in progress is an asset.
• Strong analytical, organizational, and problem‑solving skills
• Superior attention to detail required.
• Strong interpersonal skills and the ability to perform well in a team environment.
• Ability to work under tight deadlines, multitask, and prioritize.
• Ability to communicate effectively, both oral and written, to all levels of the organization.
• Must have strong working knowledge of Microsoft Excel, Word, PowerPoint.
• Experience with SAP Material Master (MM) Module or a similar ERP system.
• Bilingual (French) considered an asset.

Compensation & Work Arrangement

• Competitive Base Salary starting between $60,000 - $70,000.
• Hybrid Work Model: Minimum 3 days a week in the office.