Procurement Administrator

Colliers; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading commercial real estate firm in Calgary is seeking a Procurement Administrator. This key role involves reviewing and pre-qualifying new vendors, maintaining vendor profiles in Yardi, and generating service contracts. The ideal candidate has a minimum of 2 years in procurement administration, familiarity with Yardi, and strong organizational skills. In return, the company offers competitive compensation, growth opportunities, and a collaborative culture focused on innovation and diversity.

Benefits

Comprehensive benefits package

Career development programs

Collaborative culture

Qualifications

• Minimum 2 years of procurement administration experience.
• Familiarity with Yardi Voyager and commercial real estate/property management.
• Exceptional organizational skills to manage high volumes of work.

Responsibilities

• Review and pre-qualify new vendors to ensure compliance.
• Create vendor profiles and maintain accurate records.
• Generate and process service contracts, routing for approvals.

Skills

Procurement administration

Strong communication skills

Organizational skills

Data entry capabilities

Microsoft Office

Education

Post-secondary education in a related field

Tools

Yardi Voyager

Job description

Accelerate your success at Colliers.

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

***This position is for a Procurement Administrator based in Calgary***

About the role

As a Procurement Administrator within our REMS team, you'll play a pivotal role in reviewing and pre-qualifying new vendors, creating vendor profiles in Yardi, generating Service Contracts upon request, and routing them for appropriate signatures for execution. This position serves as a liaison between the Procurement team and other internal teams and requires strong knowledge of procurement policies and procedures. This is an opportunity to leverage your expertise to help us lead our industry into the future!

• Review and pre-qualify new vendors to ensure compliance with our National Procurement Policy.
• Create vendor profiles in Yardi and maintain accurate records in ContractorCheck.
• Generate and process service contracts, routing for approvals and execution.
• Conduct periodic audits to ensure policy compliance.
• Maintain strong vendor relationships and monitor pre-qualification status.
• Ensure all procurement documents and templates are version-controlled and communicated promptly.

What You'll Bring

• Post-secondary education in a related field (preferred).
• Minimum 2 years of procurement administration experience.
• Familiarity with Yardi Voyager and commercial real estate/property management (asset).
• Intermediate Microsoft Office skills and strong data entry capabilities.
• Exceptional organizational skills and ability to manage high volumes of work.
• Strong communication skills and a collaborative, client-focused approach.

What we offer

Innovative projects

Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth

Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation

Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture

Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Diversity, Equity & Inclusion

Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion

Global network

Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [e-mail].