Physicians Team Assistant

Miles Employment Group; Vancouver; On-site; CAD 60,000; Full time

Job summary

A healthcare staffing agency in Vancouver is seeking a proactive Physicians Team Assistant to support physicians in a busy hospital environment. Responsibilities include managing administrative tasks, coordinating events, and ensuring organized workspaces. Ideal candidates will have hospital administration experience, strong communication skills, and proficiency with Google Workspace.

Benefits

Dynamic hospital-based role

Professional environment valued for initiative

Meaningful work improving patient care

Qualifications

• 2+ years in hospital administration, unit clerk, or facilities liaison roles.
• Strong communicator—diplomatic, approachable, and calm under pressure.
• Highly organized, detail-oriented, and proactive problem-solver.

Responsibilities

• Conduct daily rounds to check and maintain physician-only spaces.
• Track open issues in a shared log and provide regular updates to physician leadership.
• Coordinate onboarding for new physicians and manage physician parking roster.

Skills

Hospital administration experience

Strong communication skills

Proficiency in Google Workspace

Event planning experience

Job description

Overview

Location: Greater Vancouver – Hospital-Based

Schedule: Monday–Friday, 9:00–17:00 (40 hours/week)

Salary: 60,000 per annum

We are seeking an organized, proactive, and service-oriented professional to support physicians in a busy hospital setting. This unique role helps free up physicians to focus on patient care by managing non-clinical administrative tasks, maintaining physician workspaces, and coordinating onboarding and community activities.

Why This Role Matters

Physicians deliver vital care every day. Your mission is to ensure their work environment runs smoothly by:

• Managing logistical and administrative details behind the scenes.
• Tracking and escalating issues promptly until resolved.
• Keeping physician areas organized, supplied, and ready.
• Coordinating onboarding, events, and community-building initiatives.

Key Responsibilities

• Conduct daily rounds to check and maintain physician-only spaces, scrubs, and lounges.
• Escalate resource gaps (equipment, facility issues, cleaning needs) and follow up until completion.
• Track open issues in a shared log and provide regular updates to physician leadership.
• Act as the first point of contact for physician feedback and ensure concerns are logged.
• Coordinate onboarding for new physicians (badges, lockers, scrubs, IT access, etc.).
• Organize physician meetings, social events, and professional gatherings.
• Manage physician parking roster and monitor compliance.
• Provide general administrative support, including communication and scheduling assistance.

About You

Experience & Skills

• 2+ years in hospital administration, unit clerk, or facilities liaison roles.
• Previous exposure to clinical settings preferred.
• Recent MOA experience an asset
• Strong communicator—diplomatic, approachable, and calm under pressure.
• Proficient with Google Workspace (Sheets, Gmail, Docs) and WhatsApp.
• Highly organized, detail-oriented, and proactive problem-solver.
• Event planning or logistics experience is an asset.

Personal Traits

• Self-motivated with strong initiative.
• Service-oriented with a collaborative mindset.
• Able to anticipate needs, take ownership, and follow through consistently.

Requirements

• Criminal Record Check.
• Current vaccinations.

What We Offer

• A dynamic hospital-based role in Greater Vancouver.
• The opportunity to directly support physicians who provide life-saving care.
• A professional environment where initiative and ownership are valued.
• Meaningful work that improves physician experience and ultimately patient care.

If you are organized, proactive, and motivated to support physicians, we would love to hear from you.

Apply now for this confidential Physicians Team Assistant opportunity.