Payroll Specialist

3P Learning; Calgary; Hybrid; CAD 60,000 - 80,000; Part time

Job summary

An innovative education company is seeking a Payroll Specialist to manage payroll operations across the U.S. and Canada. This temporary role requires a detail-oriented individual with over 5 years of payroll experience and expertise in ADP Workforce Now. Responsibilities include processing biweekly payroll, ensuring compliance with regulations, and auditing pay records. You'll work closely with various teams to maintain operational excellence. Join a collaborative culture where your contributions make a real impact on educational experiences for students worldwide.

Qualifications

• 5+ years payroll experience in U.S. and Canada.
• Strong knowledge of payroll regulations and processes.

Responsibilities

• Process biweekly payroll for salaried and hourly employees using ADP Workforce Now.
• Audit pay records and reconcile totals by department.
• Prepare payroll journal entries and complete reconciliations.
• Serve as primary payroll contact for employees and vendors.
• Ensure compliance with U.S. and Canadian regulations.

Skills

Payroll experience

Expert in ADP Workforce Now

Analytical skills

Problem-solving skills

Communication skills

Education

Payroll certifications (PCP, CPM, FPC, CPP) or accounting/finance background

Job description

What you’ll love about this role: At 3P Learning, our award-winning Educational learning products – including Mathletics, Reading Eggs, Writing Legends, and Mathseeds – spark a love of learning in millions of kids worldwide. Behind every great product is a great team, and that starts with ensuring our people are supported, paid accurately, and cared for.

We’re seeking an experienced Payroll Specialist to own end-to-end payroll operations across the U.S. and Canada. This is a temporary role with the potential for flexible or part-time hours depending on experience. This role is ideal for a highly detai\u0142ed individual who thrives in multi-country payroll environments and who enjoys being a trusted subject matter expert. You’ll work closely with Finance, People & Culture, external providers, and auditors to ensure operational excellence and seamless employee experience.

About the Role: As a fully qualified, journey-level Payroll Specialist, you will process biweekly payroll, maintain compliance with all federal, state, and provincial regulations, audit and reconcile pay records, and serve as a liaison to employees, internal teams, and third-party vendors. You will also coordinate payroll system upgrades, interpret pay policies, and support year-end processes, benefits administration, and audits.

Key Responsibilities:

• Process biweekly payroll for salaried and hourly employees using ADP Workforce Now with accuracy and compliance.
• Audit pay records, reconcile totals by department, location, and country; apply pay policies correctly (vacation, LOA, disability, government regulations).
• Prepare payroll journal entries, complete month-end and year-end reconciliations, and coordinate third-party payroll system upgrades.
• Serve as primary payroll contact for employees and vendors; resolve discrepancies and respond to audit requests.
• Ensure compliance with U.S. federal/state and Canadian federal/provincial regulations; administer 401(k) and RRSP contributions and benefits.
• Document payroll processes, train staff, and back up specialized payroll functions as needed.

Qualifications:

• 5+ years payroll experience in U.S. and Canada.
• Expert in ADP Workforce Now.
• Strong knowledge of payroll regulations, benefits, reconciliations, and year-end processes.
• Analytical, problem-solving, and communication skills; able to advise senior partners on complex matters.
• Payroll certifications (PCP, CPM, FPC, CPP) or an accounting/finance background required.

Why you’ll love working at 3P:

Join a global company where your ideas are heard, contributions are visible, and impact is real. Collaborate with passionate colleagues in a culture that values precision, accountability, and teamwork – and help support the people creating learning experiences for millions of students worldwide.