Parts Payable Coordinator

Volkswagen Group Canada Inc.; Ajax; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading automotive company in Ajax is seeking a Parts Payable Coordinator responsible for processing domestic parts vendor invoices. The ideal candidate has a degree in Business or Accounting, at least 1 year of Accounts Payable experience, and strong Microsoft Office skills. This hybrid position offers a collaborative work environment and opportunities for professional development.

Benefits

Flexible team environment

Opportunities for professional development

Competitive benefits package

Qualifications

• 1+ years of relevant Accounts Payable experience.
• Proficient in all Microsoft Office products.
• Working knowledge of SAP is an asset.

Responsibilities

• Ensure all assigned domestic invoices are prepared, audited, and posted within timelines.
• Support in good receipt and price discrepancy invoicing.
• Identify opportunities for process improvement.

Skills

Customer service skills

Attention to detail

Organization skills

Time management skills

Process optimization

Communication skills

Education

Bachelor's degree or college diploma in Business, Accounting, or a related field

Tools

Microsoft Office

SAP

Job description

Drive your Career!

We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.

Position: Parts Payable Coordinator

Location: Corporate Offices in Ajax, ON

The VGCA Accounting Shared Services Centre provides essential back-office accounting functions for General Ledger, Inventory, Accounts Receivable and Affiliates, Accounts Payable, and Fixed Assets for multiple VW group companies including Volkswagen, Audi, Bentley, Lamborghini, factory production, and electric vehicle infrastructure.

The Parts Payable Coordinator is responsible for ensuring the accurate and timely processing of domestic parts vendor invoices in accordance with corporate policies and procedures, effectively and efficiently for Volkswagen Group of America and Volkswagen Group Canada.

Responsibilities

1. Ensure all assigned domestic invoices (Spot Buy, Scheduling Agreements, and Drop Ship) are prepared, audited, and posted in the system within the established payment and month-end timelines.
2. Assist with posting of FSP monthly parts invoices.
3. Ensure accuracy of automated oil billings through daily/monthly query analysis.
4. Coding and logging all manual purchase order or scheduling agreement invoice discrepancies.
5. Prepare, send, and track any EDI invoice discrepancy correspondence to vendors with clearly identified actions and requirements for resolutions.
6. Support in good receipt and price discrepancy invoicing by assisting in updating trackers and following up with vendors.
7. Support Parts Inquiry mailbox as needed.
8. Identify and communicate opportunities for process improvement, always striving for automated, error-free, and efficient processes.
9. Ensure that all domestic parts invoice process and desk procedure documentation are prepared, tested, and maintained.
10. Support on ad hoc requests for other reports, reconciliations, and related duties.
11. This is a hybrid flex position.

Qualifications

• Bachelor's degree or college diploma in Business, Accounting, or a related field.
• 1+ years of relevant Accounts Payable experience.
• Proficient in all Microsoft Office products.
• Excellent customer service skills with clear and professional communication in person, over the phone, and via email.
• Excellent attention to detail, organization, and time management skills.
• Positive attitude and ability to work effectively within a team environment.
• Focus on process optimization and improvement.
• Working knowledge of SAP is an asset.
• Previous parts logistics and/or inventory experience is an asset.

What You’ll Get In Return

• A flexible and collaborative team environment.
• Opportunities for professional development.
• Participation in exciting company events that give back to the community.
• Competitive benefits and overall compensation package.
• And much more!

Please note that we appreciate the interest of all candidates; however, only those under consideration will be contacted.

Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability, or any other characteristic protected by law.

We are also committed to providing accommodations for people with disabilities during all phases of the hiring process. If you require an accommodation, please inform us in advance. If selected for an interview and an accommodation is needed, please advise the Recruiter to discuss appropriate arrangements.