Part-Time Bookkeeper - St. Pius X Elementary

St. Clement's School; North Vancouver; On-site; Part time

Job summary

A Catholic educational institution in North Vancouver is looking for an organized and detail-oriented Bookkeeper to join their team. This part-time role involves handling finances, which includes preparing deposits, processing student fees, and maintaining payroll records using software like Sage 50 and ADP. Candidates should have bookkeeping experience and strong communication skills. This position provides paid training before the start date and is an excellent opportunity for those looking to work in a faith-based, community-focused environment.

Benefits

Competitive salary

Benefits package including medical and dental

Paid training

Qualifications

• Experience in bookkeeping with a focus on accuracy.
• Good working knowledge of Excel and various software.
• Clear communication skills and ability to work in a team.

Responsibilities

• Prepare deposits and supporting documentation for accounts.
• Process tuition and other student fees and fundraising.
• Prepare invoices and reimbursements for accounting.
• Maintain spreadsheets of student categories and fees.
• Prepare payroll and assist with ADP input.

Skills

Bookkeeping

Excel

Sage 50

Online payroll processing

Communication skills

Self-starter attitude

Team player

Tools

ADP Team Pay

Sage 50

Job description

WHO WE ARE

The Catholic Independent Schools of the Vancouver Archdiocese (the CISVA) operates 46 schools – 40 elementary and 6 high schools. Our schools are located throughout the Greater Vancouver Area, near the best sites and attractions that Vancouver and British Columbia have to offer. Our footprint extends over 250 kilometers from Powell River in the west to Chilliwack in the east.

WHY WORK WITH THE CISVA

• Work in a faith‑based and culturally diverse school environment
• Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental
• Schools located throughout the Greater Vancouver Area and Powell River, close to the beauty and adventure that British Columbia has to offer
• If you live outside of the Greater Vancouver Area, learn more about claiming moving expenses on your next tax return on the Government of Canada website.

ABOUT

Based in North Vancouver, St. Pius X Elementary School is a Catholic community dedicated to developing reverence, respect and responsibility within each child, using Christ as our centre. It is our goal to assist each child in their intellectual, physical, social, artistic and emotional growth while developing Christian leaders, responsible citizens and lifelong learners through academic standards, extensive extra‑curricular programs, and a vibrant faith‑based community.

Learn more on our Instagram, or our website: saintpius.ca

JOB DESCRIPTION

St. Pius X Elementary is seeking an organized and detail‑oriented Bookkeeper to join our team. Paid, on the job training will be provided prior to the start date of employment. It is a Part‑Time position (appx. 2 to 3 days a week).

Successful candidates should have bookkeeping skills and experience, a good working knowledge of Excel, Sage 50, online payroll processing and receivables (PAD)/payables (EFTs), in addition to good communication skills, a self‑starter attitude, and a positive‑minded team player willing to work closely with the School Accountant.

The successful candidate will be responsible for:

Receipts

• Preparation of deposits and supporting documentation for School general and fundraising bank accounts
• Processing of Tuition, and other Student fees, and Fundraising events, detailing of PAD transactions and Miscellaneous Cash collections

Disbursements

• Preparation of invoices and reimbursements for coding by the School Accountant.
• Recording of invoices and reimbursement transactions in Sage 50 for School general and fundraising accounts
• Preparation of EFT and cheque payments with supporting documentation for payment of invoices and reimbursements

Payroll

• Preparation of semi‑monthly excel spreadsheet for payroll and online input to ADP Team Pay, setup of new Staff, reconciliation of ADP payroll registers and preparation of ROEs

Student Tuitions and Fees

• Maintain spreadsheets of student categories and fees for Tuition, Registration, Curriculum, and Outdoor school in Master Tuition spreadsheet
• Maintain records of School Parents’ PAD authorization forms
• Reconciling Master Tuition spreadsheets for various fees and student numbers
• Preparation of calculation of Annual Tuition tax receipts spreadsheet

Other

• Preparation of spreadsheet and documentation for submission to St. Pius X Parish for Fundraising donation receipts (other than Runathon)
• Aid School Accountant as required
• Liaise with School secretary

Please submit a cover letter and resume to the Principal, Miss Charlaine Francis at [e-mail]. Questions regarding this posting may be directed to Miss Francis.

APPLICATION PROCESS

1. Create your Make a Future profile
2. Complete and add all required application documents to your profile (see below)
3. Complete all profile sections, including: Provincial Certificates, Qualifications, Education, Experience, and Questions
4. Apply to this job posting

REQUIRED APPLICATION DOCUMENTS

• Cover Letter
• Resume
• Certificate/Diploma
• Criminal Record Check (if you are outside of BC)
• Proof of Eligibility to Work in Canada (Canadian Birth Certificate, Canadian Citizenship Card, Permanent Residence, etc.)
• Catholic Marriage Certificate (if applicable)
• Catholic Pastoral Reference or Non‑Catholic Pastoral Reference

***For the Catholic Pastoral Reference (for Catholic Applicants) and Non‑Catholic Pastoral Reference you must download the appropriate form, provide it to your Pastor for signing, and have them submit it directly to [e-mail].