Office Manager / Project Administrator

Valard; Timmins; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading utility contractor in Timmins, ON is seeking a detail-oriented Project Coordinator for an office-based role. The successful candidate will manage administrative tasks, support project coordination, and ensure documentation accuracy. A minimum of 3 years' experience in a similar environment and proficiency in Microsoft Office Suite is required. This role offers a competitive total rewards package including an RRSP matching program.

Benefits

RRSP matching program

Comprehensive employee benefits

Qualifications

• 3 years' proven experience in project coordination or administrative support.
• Strong organizational skills with ability to manage multiple tasks.
• Excellent written and verbal communication skills.

Responsibilities

• Perform general data entry and incorporate field data into reports.
• Assist with general office administrative tasks and scheduling.
• Review time sheets for accuracy and input data into payroll.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency in Microsoft Office Suite

Flexibility and adaptability

Education

Post-Secondary Education in a related field

Tools

Project management software

Payroll software

Job description

Overview

We are looking for a highly organized and detail-oriented professional who can manage various tasks ranging from general administrative duties, project coordination, financial and procurement support, travel coordination, IT requests, and timesheet management. You will work closely with project managers, field teams, and stakeholders to ensure the efficient execution of construction projects.

Note: This is an office based position in our Timmins, ON office, and the successful candidate must be available to work in person in Timmins.

Duties and Responsibilities

• Perform general data entry and incorporate field data into reports as required
• Manage hard copy documents, such as updating Foremen Binders with new drawings and project materials
• Assist with general office administrative tasks, such as scheduling meetings, maintaining office supplies, and coordinating with other departments as needed
• Relay IT requests to the corporate IT department and ensure timely resolution of equipment or system access issues
• Assist with the coordination of construction projects, maintaining schedules, and ensuring timely project delivery
• Support project teams by organizing and maintaining project documentation, reports, and records as well as ensuring the timely submission and organization of reports, including daily, weekly, and monthly updates.
• Manage accounts receivable (AR) and accounts payable (AP) processes, including reviewing and processing invoices and purchase orders
• Track and organize packing slips, tickets, and procurement documentation
• Support the purchase order closeout process and handle expense report submissions
• Review time sheets for accuracy and consistency, ensuring that all time entries are correct
• Input time data into the company’s payroll system and liaise with corporate payroll to address discrepancies
• Ensure travel logistics are managed efficiently and in accordance with project timelines

Qualifications

• Post-Secondary Education in a related field
• A combination of education and experience may be considered
• 3 years’ proven experience in project coordination, office management, or administrative support, preferably in a construction or project-based environment
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills
• High attention to detail and accuracy, particularly with financial data, reports, and project documentation
• Proficiency in Microsoft Office Suite and other relevant project management and payroll software
• Flexibility and adaptability to changing project needs and timelines
• Knowledge of practical office procedures, project documentation practices, and procurement processes

Job Posting End Date: October 19, 2025

Benefits

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of QuantaServices, the largest electrical power contractor in North America.