office manager

NOVA INC; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A Canadian company in Toronto is seeking an experienced administrative professional to implement new procedures, manage budgets, and supervise staff. The ideal candidate will have over 5 years of experience in administration, strong conflict resolution skills, and proficiency in MS Excel and office software. They will ensure smooth office operations and keep reporting and budget controls on track. This full-time position may require 40 hours per week of work.

Qualifications

• 5+ years of experience in an administrative role.
• Experience in supervising a small team.
• Proficient in budget and inventory management.

Responsibilities

• Implement and evaluate administrative procedures.
• Delegate tasks to office staff and ensure deadlines are met.
• Prepare periodic reports and maintain budget controls.

Skills

Administrative procedures

Conflict resolution

Data entry

Budget management

Staff training

Education

College / CEGEP

Tools

MS Excel

MS Office

Database software

Spreadsheet

Inventory control software

Google Drive

Mac OS

MS Windows

Job description

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Plan and control budget and expenditures

Education

• College / CEGEP

Work setting

• Private sector

Supervision

• 1 to 2 people

Computer and technology knowledge

• Mac OS
• Spreadsheet
• Inventory control software
• MS Excel
• MS Office
• MS Windows
• Database software
• Google Drive

Screening questions

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?

Experience

• 5 years or more
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 40 hours per week