office manager

Government of Canada - Atlantic; Gander; On-site; CAD 40,000 - 55,000; Full time

Job summary

A government agency in Canada is seeking an administrative assistant to review and evaluate procedures, coordinate office services, and prepare budgets. The role requires secondary school graduation and 1-2 years of experience. Strong skills in MS Office tools and the ability to work under pressure are essential. This position is strictly on-site in Gander, Newfoundland and Labrador.

Qualifications

• 1-2 years of relevant experience is required.
• Ability to work independently and under pressure.
• Attention to detail and strong organizational skills.

Responsibilities

• Review and evaluate administrative procedures.
• Establish work priorities and ensure deadlines are met.
• Carry out administrative activities and assist in budget preparation.
• Assemble data and prepare reports and correspondence.
• Oversee and coordinate office administrative procedures.

Skills

Electronic mail

Spreadsheet

MS Excel

MS Office

MS Outlook

MS Word

Google Drive

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures

Experience and specialization

• Electronic mail
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Google Drive

Additional information

• Security and safety

• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Organized
• Ability to multitask
• Time management
• Adaptability