office manager

Government of Canada - Atlantic; Burnaby; On-site; CAD 40,000 - 60,000; Full time

Job summary

A government agency in Burnaby is hiring for an administrative role requiring a secondary school diploma and experience in office management. Responsibilities include reviewing procedures, delegating tasks, and managing budgets. Proficiency in MS Office is essential. This position is on-site only, with no remote work options available.

Benefits

Other benefits

Qualifications

• 1 year to less than 2 years of experience required.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities.
• Administer policies related to processing requests.
• Co-ordinate and plan for office services.
• Assist in the preparation of operating budget.
• Prepare reports, manuals, and correspondence.
• Perform data entry.
• Train staff.
• Oversee and co-ordinate office administrative procedures.
• Resolve conflict situations.
• Monitor and evaluate.
• Plan and control budget and expenditures.

Skills

MS Excel

MS Office

MS Outlook

MS Word

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education: Secondary (high) school graduation certificate

Experience: 1 year to less than 2 years

Location: On site. Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Coach
• Monitor and evaluate
• Plan and control budget and expenditures

Experience and specialization

• MS Excel
• MS Office
• MS Outlook
• MS Word

Benefits

• Other benefits