Office Coordinator

LMI Technologies; Vancouver; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an enthusiastic Office Coordinator to ensure the smooth operation of their headquarters. In this dynamic role, you will be the welcoming face of the office, responsible for reception duties, event coordination, and building management. Your ability to communicate effectively and organize events will contribute to a positive employee experience. Join a vibrant team dedicated to innovation in 3D machine vision solutions, where your contributions will be valued in a supportive and inclusive environment. If you thrive in a fast-paced setting and are passionate about providing exceptional service, this opportunity is perfect for you.

Qualifications

• Minimum 3 years of office coordination experience including reception.
• Exceptional verbal and written communication skills required.

Responsibilities

• Oversee smooth operation of the office and provide a welcoming experience.
• Coordinate company events and manage building facilities.

Skills

Office Coordination

Reception Duties

Event Coordination

Communication Skills

Organizational Skills

Problem Solving

Education

3+ years of relevant experience

Tools

Microsoft Office

Gmail

Google Docs

Google Calendar

Job description

LMI Technologies, recognized as one of Canada’s Best Workplaces, is a medium-sized technology company built on a culture of openness, respect and professional excellence. At LMI our staff work passionately toward the common goal of designing and delivering innovative 3D machine vision solutions to OEMs and System Integrators working in industrial factory automation around the world. The result of this teamwork is high-performance, easy-to-implement and cost-effective 3D sensor technologies that deliver the best results in even the most challenging 3D inline inspection applications.

What will you do as an Office Coordinator?

LMI Technologies is looking for an energetic, friendly and enthusiastic Office Coordinator to oversee the smooth operation of our headquarter office, provide a warm welcoming experience to our guests and create a positive employee experience for our employees. The ideal candidate passionately embraces this service oriented role and will thrive in a fast paced technology environment that promotes teamwork and shared success. You will represent LMI as the main point of contact for the office, overseeing administrative functions while being involved in the maintenance of our Burnaby facility and planning company events.

You will report to the HR Manager at our Burnaby head office and will frequently collaborate with employees in various departments.

Reception Duties

1. Perform reception type duties at the front desk area during high traffic times and specific guest visits to ensure a welcoming experience.
2. Communicate with staff, vendors, building maintenance and visitors; and act as a resource for general Reception inquiries and information.
3. Place weekly orders for healthy snacks and drinks, receive and distribute them into three kitchens daily.
4. Ensure common areas (lobby, kitchens and meeting rooms) are tidy, organized and stocked (i.e. supplies, utensils, snacks, etc.).
5. Manage office related invoices and expenses through our expense system.
6. Order office/kitchen/janitorial supplies as needed.
7. Execute business card and ID badge requests.
8. Assist with shipping tasks to our other offices when required.

Event Coordination

1. Drive, organize and coordinate company social events, including sourcing and negotiating with event vendors, ordering company event supplies, itinerary creation, and sending RSVP emails.
2. Participate in the Social/Team Building Committee and coordinate employee events like company lunches for our town hall events, holiday/season events and summer sports league.
3. Source and partner with food vendors to coordinate catering services and event services for staff meetings, staff appreciation events and leadership meetings.
4. Organize local and international holiday customer and remote staff appreciation gifts.

Office and Building Coordination

1. Manage building facilities by working with service providers and property management to ensure day to day needs and routine maintenance and repairs are completed.
2. Act as a liaison between staff and building operations to address unexpected servicing issues that arise and updating internal ticketing systems to reflect work orders.
3. Certify new hire training completion by evaluating OHS scores and ensuring that acceptable percentages are reached as part of the onboarding requirements.
4. Communicate and partner with subtenants on building policies and guidelines.
5. Participate in office remodeling initiatives at HQ such as hoteling desk changes, office expansion and renovations as acting as the primary site contact and communicator to employees.
6. Active member of the Health & Safety Committee, and acting as a Fire Safety Deputy Floor Warden and main LMI contact in the carrying out of yearly fire drills and fire safety training.

What do you need to be successful?

1. Minimum 3 years of relevant office coordination experience including reception.
2. Strong background in partnering with external stakeholders such as property management, third party trades and/or subtenants.
3. Previous experience organizing large company staff events.
4. Exceptional verbal and written communication skills with proficiency using Microsoft Office, Gmail, Google docs and/or Google Calendar.
5. Exceptional organizational and prioritization skills.
6. Professional appearance and excellent phone manner.
7. Enthusiastic, friendly, approachable and team-oriented personality, with a positive attitude.
8. Willing to learn and take initiative to solve problems.
9. Ability to meet deadlines and to work autonomously and as part of a team.
10. Meets work demands and expectations in an efficient and effective manner.

How to submit your interest?

If you are interested in this exciting opportunity and working for a fast-growing global technology company with an inspiring and engaging workplace environment, please submit your application to our Human Resources team in confidence by clicking the “Apply Now” button.

While we appreciate your interest in LMI very much, we are only able to respond to candidates selected for further consideration. We look forward to talking to you about the possibilities of beginning a rewarding new chapter of your career!

Why being inclusive is important to us?

At LMI Technologies, we are an Equal Opportunity employer and we value the diversity of the people we hire and serve. We strive to build and grow our team that fosters variety in backgrounds, perspectives, experiences and skills. We embrace inclusiveness in our workplace, so we can utilize each person’s talents and strengths.

We ensure you, once you complete your application, your information is safe with us. To learn more about how we use your personal data, please review our Privacy Policy.

About the company

LMI is the global leader in #3Dscanning and #3Dinspection, leveraging #smart3D technologies to improve factory production. #Gocator #FactorySmart