Office Clerk

Ricoh Americas Holdings; Canada; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading printing and imaging company in Canada is seeking an Office Clerk to manage mail sorting, delivery, and project coordination. Candidates should have a High School Diploma and at least two years of experience in a mail room or copy center. Excellent interpersonal and communication skills are essential. The role involves maintaining quality controls and responding to equipment inquiries, ensuring efficiency in office operations.

Qualifications

• Minimum 2 years of experience working in a mail room or copy centre.

Responsibilities

• Sorting and distribution of mail and office supplies.
• Delivery of mail and printing projects across the site.
• Coordinating and preparing projects for printing.
• Establishing and maintaining quality controls.
• Responding to first level phone calls from users.
• Conducting scheduled trips to clean machines.
• Keeping logs of downtime, repairs, and charges.

Skills

Excellent interpersonal skills

Strong self-motivation

Excellent communication skills

Effective use of Microsoft Office

Ability to lift 30+lbs

Education

High School Diploma or equivalent work experience

Job description

Office Clerk

Responsibilities:

• Sorting and distribution of mail and office supplies, including interoffice, couriers and overnight mail
• Delivery of mail and printing projects throughout the customers site
• Coordinating and preparing projects for printing, including electronic file conversion, document scanning and enhancement from start to delivery
• Download jobs from email or print queue, sizing, reproducing, sorting and finishing
• Establishing and maintaining quality controls to ensure work accuracy
• Responding to first level phone calls from end users of equipment to determine the problem, clear paper jams, run test copies and determine status of machines
• Provide scheduled trips to all machines to conduct cleaning of glass, toner replacement, stocking paper and general cleanness of work space
• Running reports
• Keeping logs of downtime, repairs and meter charges of all copiers/printers on site

Qualifications:

• High School Diploma or equivalent work experience
• Minimum 2 years of experience working in a mail room or copy centre

Skills:

• Excellent interpersonal skills with the ability to quickly develop business relationships
• Strong self-motivation to drive results
• Excellent communication skills both verbal and written
• Effective use of Microsoft Office
• Ability to lift 30+lbs. as necessary

Other:

• Present a professional image at all times to customers and vendors