Office Assistant / Receptionist

David Aplin Recruiting; Winnipeg; On-site; CAD 38,000 - 48,000; Full time

Job summary

A recruitment agency is seeking an Office Assistant/Receptionist for a temporary-to-hire role in Winnipeg. The ideal candidate has over 2 years of corporate reception experience, strong administrative skills, and a customer-service orientation. This position is essential for providing backup front desk coverage in a fast-paced corporate office, managing visitor interactions, and performing various administrative tasks. Candidates should be organized, proactive, and reliable, ready to support a busy work environment.

Qualifications

• 2+ years of corporate reception experience is required.
• Comfortable acting as the first point of contact in a professional corporate setting.
• Strong administrative skills, including data entry and filing.

Responsibilities

• Provide backup front desk reception coverage.
• Respond to email inquiries and liaise with internal departments.
• Support mailroom operations.

Skills

Corporate reception experience

Strong administrative skills

Customer-service orientation

Organizational skills

Proactivity

Job description

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Tammy Boyko and Carlan Wilbon with Aplin have partnered with our client to recruit an Office Assistant /Receptionist for an immediate temporary-to-hire opportunity based in Winnipeg.

Our client is seeking a reliable, professional, and approachable individual with previous corporate reception experience to provide backup front desk coverage within a large, fast-paced corporate office. This role supports the reception and administrative functions and is ideal for someone comfortable stepping in as the first point of contact when needed.

Responsibilities:

• Providebackup front desk reception coverage, including greeting visitors, answering and directing incoming calls, and taking accurate messages during lunches, breaks, vacations, and peak periods.
• Respond to email inquiries and liaise with internal departments as required.
• Support mailroom operations, including filing, receiving, opening, sorting, scanning, labeling, and distributing mail and packages.
• Coordinate courier requests.
• Perform administrative tasks such as filing, data entry, collating, printing, and binding.
• Assist with sanitizing shared office equipment (e.g., printers and photocopiers) as part of team responsibilities.
• Complete various administrative duties as assigned.

Qualifications:

• 2+ years of corporate reception experience, including providing front desk coverage (required).
• Comfortable acting as the first point of contact in a professional corporate setting.
• Strong administrative skills, including data entry, filing, and maintaining Excel spreadsheets.
• Mailroom or facilities coordination experience is an asset but not required.
• Professional, personable, and customer-service oriented.
• Organized, reliable, proactive, and able to multitask in a busy environment.
• Previous experience in a large corporate office environment is an asset.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

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