Office Assistant

Gillanders Construction Inc.; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

Gillanders Construction Inc. is seeking an Administrative Assistant in Toronto who will manage front desk operations and perform various administrative tasks. Ideal candidates will have experience in similar roles, proficiency in Microsoft Office, and strong communication skills. This role is crucial for ensuring smooth office operations and supporting the team's needs.

Qualifications

• Experience as a back-office assistant or in a relevant administrative role.
• Proficiency in Microsoft Office.
• Strong written and verbal communication skills.

Responsibilities

• Manage front desk operations and act as the first point of contact.
• Perform administrative tasks including email correspondence and filing.
• Oversee office supplies and maintain the office's cleanliness.

Skills

Microsoft Office

Time Management

Multitasking

Communication

Education

High School Diploma or equivalent

Job description

Duties:

• Manage the front desk operations, by acting as the first point of contact for guests, employees, candidates, and vendors.
• Keep the office clean and organized throughout, conference rooms, stock and storage rooms and communal areas.
• The performing of administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings and deliveries.
• Provide ad-hoc support to office and other staff members and departments as needed, including organizing team events be it onsite or offsite.
• Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order.
• Maintain filing system, contact database, employee list, and inventories.

Requirements and Skills:

• Proven back-office assistant, office assistant, virtual assistantor in another relevant administrative role experience.
• Proficiency in Microsoft Office and aptitude to learn new software and systems.
• Good written and verbal skills.
• Strong time-management skills and multitasking ability.
• High school diploma or equivalent.