office assistant

Asia Pacific Immigration Consulting Ltd; Calgary; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading immigration consulting firm in Calgary is seeking an Administrative Assistant to support office operations. Responsibilities include proofreading documents, managing inquiries, performing basic bookkeeping tasks, and providing customer service. Candidates should have at least 1 year of experience, strong knowledge of MS Office, and excellent organizational skills. This is an on-site position with no remote work options available.

Qualifications

• 1 year to less than 2 years of experience required.
• Strong proficiency in MS Office tools is essential.
• Experience in customer service roles is preferred.

Responsibilities

• Type and proofread correspondence, forms, and documents.
• Sort, process, and verify applications and receipts.
• Provide general information to clients and the public.

Skills

Type and proofread correspondence

Customer service

Basic bookkeeping

Education

College/CEGEP

Tools

MS Word

Quick Books

MS Excel

MS Outlook

Job description

Overview

Languages

English

Education

• College/CEGEP
  
  

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Office
  
  

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Organize and schedule office work
• Store, update and retrieve financial data
  
  

Experience and specialization

Computer and technology knowledge

• MS Word
• Quick Books
• MS Excel
• MS Outlook