office assistant

Government of Canada; Belleville; On-site; CAD 40,000 - 55,000; Full time

Job summary

A governmental body in Belleville, Ontario, is seeking an Administrative Assistant to manage documentation, provide customer service, and perform office duties. The role requires a secondary school graduation certificate and 3 to 5 years of experience in an office setting. This position cannot be performed remotely and includes health benefits, paid time off, and training opportunities.

Benefits

Health benefits

Paid time off

Learning/training paid by employer

Free parking

Transportation provided by employer

Qualifications

• 3 years to less than 5 years of experience required.
• Attention to detail is crucial.
• Ability to perform repetitive tasks.

Responsibilities

• Type and proofread documents and correspondence.
• Process incoming and outgoing mail.
• Provide general information to clients and the public.
• Perform data entry and administrative tasks.
• Organize and schedule office work.

Skills

Computer and technology knowledge

MS Word

Adobe Acrobat Reader

MS Excel

Yardi system

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Office
• Property management companies

Responsibilities

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Prepare and monitor contracts and budgets
• Store, update and retrieve financial data
• Perform administrative tasks
• Greet customers and discuss type, quality and quantity of merchandise or services sought for purchase, rental or lease

Experience and specialization

• Computer and technology knowledge

• MS Word
• Adobe Acrobat Reader
• MS Excel
• Yardi system

Equipment and machinery experience

• Scanner

Area of specialization

• Reports
• Forms and records
• Invoices
• Correspondence
• Property management

Additional information

• Security and safety

• Criminal record check

Transportation/travel information

• Valid driver's licence

Work conditions and physical capabilities

• Fast-paced environment
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail

Personal suitability

• Adaptability
• Collaborative
• Efficiency
• Goal-oriented
• Integrity
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Dependability
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Punctuality
• Team player

Benefits

• Health benefits
  • Dental plan
  • Health care plan
  • Vision care benefits

Financial benefits

• As per collective agreement

Long term benefits

• Long-term care insurance

Other benefits

• Free parking available
• Learning/training paid by employer
• Paid time off (volunteering or personal days)
• Transportation provided by employer
• Parking available