Office Assistant

Fraser Valley Health Care Foundation; Abbotsford; On-site; CAD 30,000 - 60,000; Part time

Job summary

A nonprofit organization in Abbotsford seeks an Office Assistant to provide administrative support and enhance donor relations. The ideal candidate will have a minimum of 3 years of experience, proficiency in Microsoft Office, and exceptional organizational skills. This part-time position involves assisting with fundraising campaigns and ensuring smooth office operations. Applicants are encouraged to submit their resume and cover letter.

Qualifications

• Minimum 3 years of experience in an administrative or office assistant role.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Professional verbal and written communication skills.

Responsibilities

• Provide administrative support to the Operations Manager and broader team.
• Maintain donor records, databases, and contact lists with accuracy.
• Assist with logistics and coordination for fundraising events.

Skills

Organizational skills

Multitasking skills

Communication skills

Proficiency in Microsoft Office Suite

Education

Graduation from a recognized administrative or business program

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Blackbaud NXT

Job description

Overview

Office Assistant (Contract – 3 days a week) – Reports to the Operations Manager. Hourly wage: $25.00.

This role supports the Fraser Valley Health Care Foundation (FVHCF) by ensuring the smooth operation of administrative and office functions, helping raise funds to improve patient care and services in the Eastern Fraser Valley. It is a dynamic position with exposure to fundraising campaigns, event support, donor relations, and project coordination, suitable for an organized, detail-oriented individual who thrives in a collaborative nonprofit environment.

Responsibilities

• Provide administrative support to the Operations Manager and broader FVHCF team
• Maintain donor records, databases, and contact lists with accuracy
• Assist the Executive Director in preparing for board meetings, recording minutes, and maintaining records
• Assist with logistics and coordination for fundraising events and campaigns
• Support internal fundraisers, including food truck bookings, vendor tables, 50/50 draws, and other activities
• Support donor recognition efforts, including preparation of plaques and stewardship materials
• Manage office supplies, filing systems, and general documentation
• Provide front-line support for staff, partners, and donors as required

Duties and Responsibilities

Office Support

• Assist the Operations Manager with daily office operations and administrative tasks
• Support the Executive Director by preparing materials, recording, and distributing board meeting minutes
• Schedule and coordinate meetings, including room bookings and preparation
• Interact professionally with donors, vendors, visitors, and staff via phone, email, and in person
• Manage incoming and outgoing communications and deliveries, including phone calls, mail, and visitors to the office
• Respond to internal and external inquiries by providing information or redirecting as appropriate
• Prepare biweekly payroll and mileage forms for the Executive Director
• Prepare and send invoices as requested
• Perform office duties such as photocopying, filing, and document preparation
• Provide general support to FVHCF staff and assist with special projects as required
• Schedule external vendors in accordance with FVHCF guidelines
• Follow up on action items requested from FVHCF staff
• Manage the distribution of items delivered to the office
• Work collaboratively with team members, volunteers, and leadership to support organizational goals
• Process donations and bank deposits
• Enter and update donor information in the donor management system
• Print and mail cheques as required
• Assist with donation mailings, thank-you cards, and tax receipt issuance
• Maintain accurate donor contact information in the database

Operations & Campaign Support

• Assist with daily administrative tasks, filing, and document preparation
• Support bookkeeping and expense tracking as needed
• Assist with logistics and setup for fundraising events and campaigns
• Support donor recognition processes, including plaques and donor wall updates
• Prepare donor letters, receipts, and stewardship materials

Other Duties

• Provide general assistance for staff and volunteers as required
• Contribute to special projects and operational initiatives as directed by the Operations Manager

Qualifications & Skills

• Minimum 3 years of experience in an administrative or office assistant role
• Graduation from a recognized administrative or business program
• Proficiency in Microsoft Office Suite (Word, Excel, Teams) at an intermediate level
• Strong organizational and multitasking skills with exceptional attention to detail
• Professional verbal and written communication skills
• Familiarity with database systems (experience with Blackbaud NXT is an asset)
• Ability to work independently while supporting a collaborative team
• Ability to manage multiple tasks efficiently under tight deadlines

Additional Requirements

• Must maintain confidentiality and handle sensitive information with discretion
• Flexibility to support occasional evening or weekend events as required
• Familiarity with nonprofit environments and donor engagement is an asset

To Apply

Please submit your resume and cover letter to [e-mail]

Seniority level

Mid-Senior level

Employment type

Part-time

Job function

Administrative

Industries

Non-profit Organizations