Office Administrator, Calgary, AB

Siemens; Calgary; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading engineering firm is seeking an Office Administrator in Calgary, Alberta to provide vital administrative support to branch leadership. This role demands strong organizational and communication skills to manage multiple priorities efficiently. Responsibilities include supporting leadership activities, managing communications, and coordinating employee events. Ideal candidates will have experience in administrative roles, excellent time management, and proficiency in Microsoft Office. The position offers a flexible work environment and opportunities for career advancement.

Benefits

Flexible work environment

Career advancement opportunities

Employee perks and discounts

Qualifications

• Proven experience as an Office Administrator or similar role.
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to maintain discretion and confidentiality.
• Ability to work both independently and as part of a team.

Responsibilities

• Organize and manage branch leadership activities.
• Handle all incoming and outgoing communications.
• Coordinate employee activities and manage logistics.
• Provide administrative support for initiatives and events.
• Oversee office management and supplies.
• Provide backup support to the sales team.

Skills

Organizational skills

Time management

Communication skills

Problem-solving

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

Change the future with us.

We are looking for dedicated and talented people who tackle ever‑changing challenges, customer needs, and questions from colleagues with clever concepts and creativity. We embrace change and work with curious minds re‑inventing the future of work. Join us and let us focus together on what’s truly important: making lives better with new ideas and the latest technology around the world.

About The Role

We are seeking a highly organized, proactive, and detail‑oriented Office Administrator to provide administrative support to our branch leadership and ensure the smooth operation of our office. The ideal candidate will be a critical thinker with excellent communication skills, capable of managing multiple priorities in a fast‑paced environment. This role is crucial in facilitating effective communication, supporting key initiatives, and maintaining an efficient and productive workplace.

What will you do?

• Leadership Support & Event Management: Organize and manage branch leadership activities, including scheduling and coordinating meetings, preparing presentations, and planning and executing internal and external events.
• Communication Management: Handle all incoming and outgoing communications for the branch, including drafting correspondence, managing emails, screening calls, and acting as a primary point of contact.
• Employee Activity Coordination: Organize and provide assistance for branch employee activities, including researching and securing event locations, coordinating with participating parties, and managing logistics to foster a positive team environment.
• Solutions & Service Support: Provide administrative and logistical support for Solutions and Service initiatives, including coordinating trainings, workshops, and other events as needed.
• Office Management: Oversee all aspects of office management, including coordination with IT for technical support, managing printing materials, monitoring and ordering office supplies, and ensuring the office environment is well‑maintained and functional.
• Sales Support Backup: Provide backup administrative support to the sales team where applicable, assisting with documentation, scheduling, or other tasks to ensure seamless operations.
• General Administrative Duties: Perform other duties as required to support the branch leadership and overall office operations, demonstrating flexibility and a willingness to contribute wherever needed.

What will you need to succeed?

• Proven experience as an Office Administrator, Executive Assistant or in similar administrative roles, preferably supporting senior leadership.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with using virtual meeting platforms.
• Ability to maintain a high level of discretion and confidentiality.
• Ability to work independently with minimal supervision and as part of a team.
• Strong problem‑solving skills with a proactive approach to anticipating needs.

Preferred Skills & Experience

• Bachelor's degree in Business Administration or related fields.
• Experience working in a large, multinational corporate environment.

Why you’ll love working for Siemens!

• Freedom and a healthy work‑life balance– Embrace our flexible work environment with flex hours, telecommuting and digital workspaces.
• Solve the world’s most significant problems – Be part of exciting and innovative projects.
• Engaging, challenging, and fast evolving, cutting edge technological environment.
• Opportunities to advance your career and mentorship programs on a local and global scale.
• Competitive total rewards package.
• Profit sharing available.
• Rewarding vacation entitlement with the opportunity to buy and sell your vacation depending on your lifestyle.
• Contribute to our social responsibility initiatives focused on access to education, access to technology and sustaining communities and make a positive impact on the community.
• Participate in our celebrations, social events and offsite business events.
• Opportunities to contribute your innovative ideas and get paid for them!
• Employee perks and discounts.
• Diversity and inclusivity focused.

About Us

For over 110 years, Siemens Canada has stood for engineering excellence, innovation, quality and reliability. Active across Canada, the company focuses on intelligent infrastructure for buildings and distributed energy systems and on automation and digitalization in the process and manufacturing industries. Siemens brings together the digital and physical worlds to benefit customers and society. Through Mobility, a leading supplier of intelligent mobility solutions for rail and road transport, Siemens is helping to shape Canada’s passenger rail services.

Making a difference together we raised $757,000 towards charitable contributions, support over 23 non‑profit organizations and planted 1,100 trees in our local communities. Siemens Canada has 2,500 employees from coast‑to‑coast and 24 office and production facilities across Canada. Join our team of approximately 293,000 talented professionals in more than 190 countries/regions and help us tackle the most exciting challenges to build a successful future together. So, what are you waiting for? Take your next career step with us.

To learn more about Siemens Canada, visit our website at www.siemens.ca