Office Administrator and Project Support

SLR Consulting; Greater Sudbury; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading environmental consulting firm in Canada is seeking an Office Administrator and Project Support to ensure efficient office operations. Responsibilities include managing data, assisting with financial tasks, and providing administrative support. The ideal candidate has at least five years of experience in office administration, excellent organizational skills, and proficiency in Microsoft Office applications. This full-time, permanent role offers a competitive salary between $20-30 per hour with opportunities for career growth.

Benefits

Competitive total compensation package

Comprehensive benefits

Vacation and wellness initiatives

Qualifications

• Minimum five years of experience in office and project administration.
• High proficiency with Microsoft Office suite.
• Experience with project cost controls and invoicing.

Responsibilities

• Provide administrative office and project support.
• Support with accounting, budget tracking, and invoicing.
• Assist in proposal preparation and meeting logistics.

Skills

Excellent organizational skills

Strong interpersonal skills

Time management skills

Proofreading skills

Keyboarding skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft SharePoint

Microsoft PowerPoint

Microsoft Outlook

Adobe

EQuIS

Deltek Vantagepoint

Job description

We are SLR Consulting (Canada), a 700+ team of advisory, environmental/engineering, and regulatory professionals across 20+ office locations in Canada. We deliver environmental and sustainability services to our clients through the integration of over 30 advisory, technical environmental, and engineering disciplines to help clients address some of their most complex challenges around sustainability. We are Making Sustainability Happen.

Role

As our new Office Administrator and Project Support, you’ll keep our office running efficiently by supporting team members throughout all levels of the company, planning events, leading programs, and maintaining office services. We’ll trust you to lead initiatives independently, and to manage critical, confidential information as you work with legal and financial documents.

You’ll also partner with our management team, office managers, and a Canada-wide shared services team, supporting SLR’s documentation needs across all our offices and helping to drive the consistency and quality of SLR deliverables.

Your biggest assets in this role will be your excellent communication skills, a proactive attitude towards new challenges, strong computer skills, and your ability to build strong relationships as you work with everyone from entry-level employees to management. Others will quickly get to know you as someone they can come to for support with any task and guidance on company policy and process.

Your success in this position will require a high degree of organization, attention to detail, time management, and a collaborative approach supporting our One Team culture. You’ll enjoy a flexible and dynamic work environment with an engaged team of fellow professionals.

Responsibilities

• Provide administrative office and project support, including data and records management, vendors and client liaison, and ensuring compliance with SLR policies and procedures
• Support with accounting, budget tracking, invoicing, reporting, and billing inquiries
• Assist in proposal preparation, including final formatting, style guide compliance review, electronic compilation, printing, and collation
• Assist with calendars management and coordinating meeting logistics for internal office meetings
• Assist in travel booking including flights, hotel and transportation
• Assist with monitoring and maintaining office and workstation equipment and accessories
• On‑boarding and training of new staff on office‑specific and company‑wide policies and procedures
• Provide office reception duties as needed
• General office upkeep and other administrative duties as required

Working @ SLR

With us, there is no doubt you’ll grow your subject‑matter expertise and industry knowledge. We care about investing in our employees for the long‑run, and if you ask our team, they’ll tell you that’s just one of the many benefits of working here. We want to be a place where you can experience career growth and satisfaction for many years.

Here’s what else you’ll enjoy as part of our team:

• Competitive total compensation package including comprehensive benefits, vacation, and a suite of wellness initiatives
• The salary range for this position is $20‑30.00 per hour. Final agreed upon compensation will be commensurate with individual education, professional designation, experience, internal parity, and location.
• Full‑time, permanent role with opportunities for professional growth and advancement

Qualifications

• Minimum five years of experience in office and project administration
• Excellent organizational, inter‑personal, and time management skills
• Strong proofreading and keyboarding skills
• Experience with project cost controls and invoicing
• High proficiency with Microsoft Word, Excel, Teams, SharePoint, PowerPoint, Outlook, and Adobe
• Experience with EQuIS and Deltek Vantagepoint is an asset
• Experience working in the environmental services industry is desirable

SLR strives to build diverse teams that reflect the communities we work in, and encourages applications from traditionally underrepresented groups including women, visible minorities, Indigenous peoples, people identifying as 2SLGBTQI+, veterans, and people with disabilities.