Office Administrator

Amico; Mississauga; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading Canadian construction company is seeking a detail-oriented Office Administrator to manage daily administrative tasks and support project teams. Applicants should have over 5 years of experience and strong organizational skills. Responsibilities include visitor management, maintaining efficient office operations, and assisting with company events. This role offers a dynamic working environment where multitasking and communication are pivotal for success.

Qualifications

• 5+ years’ experience in an administrative role.
• Ability to multitask and prioritize effectively.
• Strong communication and organizational skills.

Responsibilities

• Manage visitor directions and maintain employee directories.
• Monitor security and manage visitor access.
• Maintain a clean and efficient reception area.
• Liaise with staff and management for office-related tasks.
• Manage booking schedules of meeting rooms.

Skills

Time-management skills

Microsoft Office proficiency

Communication skills

Organizational skills

Attention to detail

Job description

About Us

Amico is a leading, Canadian‑owned and operated construction company specializing in large‑scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution.

At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head‑on. By leveraging cutting‑edge technology and proven project management practices, we consistently deliver high‑quality infrastructure projects, regardless of their scale or complexity.

At Amico we don’t just build projects; we build careers, communities, and a lasting legacy. Being part of our team means playing a pivotal role in shaping Ontario’s most impactful infrastructure developments, while gaining hands‑on experience. Join us and be part of something bigger.

Job Description

Amico Affiliates is seeking a highly organized and detail‑oriented Office Administrator to support daily administrative and operational functions across our construction and infrastructure projects. The successful candidate will play a key role in ensuring efficient office operations, supporting project teams, and maintaining effective communication across departments.

Responsibilities

• Welcomes and directs visitors by maintaining employee and department directories, giving instructions.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges; providing building fobs to new employees; unassigning fobs to exiting employees.
• Maintains safe and clean reception, meeting rooms, and lounge‑area by complying with procedures, rules, and regulations; and maintains office efficiency arranging necessary repairs with property management.
• Act as primary liaison between the company, staff, tenants, and office building management, providing information, answering questions, and responding to requests.
• Managing booking schedules of meeting rooms.
• Keeps stock of office and kitchen supplies and place orders weekly.
• Perform a variety of administrative duties for executives, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail/packages.
• Assist in the planning and execution of company events.
• Track daily expenses and prepare weekly, monthly, or quarterly reports.
• Other duties as assigned.

Qualifications

The ideal candidate for the role is a detail‑oriented self‑starter and flexible problem solver with superb communication skills. He/she should have prior experience thriving in an administrative capacity in an office environment. Multitasking and the unique ability to skillfully handle the unexpected are essential qualities to bring to the position.

More specifically, the successful candidate should have:

• Minimum of 5 years’ working experience in a relevant capacity.
• Strong time‑management skills and the ability to organize and coordinate multiple projects at once.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other office productivity tools, with aptitude to learn new software and systems.
• Exceptional energy, commitment to service excellence, and ability to maintain confidentiality.
• Experience overseeing budgets and expenses.
• Excellent written communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.

About the Team

At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process. We thank all applicants for their interest. However, only those selected for an interview will be contacted.