office administrator

Government of Canada - Central; Kleinburg; On-site; CAD 40,000 - 55,000; Full time

Job summary

A governmental organization in Kleinburg is seeking an administrative coordinator. Responsibilities include reviewing procedures, delegating work, and managing office budgets. The ideal candidate should have a secondary school graduation certificate and at least 1 year of relevant experience. Strong skills in MS Office tools and effective communication are essential for success in this position.

Qualifications

• Experience of 1 year to less than 2 years in a similar role.
• Ability to work in a fast-paced environment and under pressure.
• Strong attention to detail.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.

Skills

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Plan and control budget and expenditures

Experience and specialization

• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Time management
• Team player