Office Administrator

Accounting Staffing And Administrative Staffing; Halifax; On-site; CAD 45,000 - 60,000; Full time

Job summary

A specialized recruitment company located in Halifax is seeking a versatile Office Administrator to support multiple companies. This dynamic role involves client interaction, managing office operations, and providing administrative support. Candidates should have prior office administration experience and proficiency with Microsoft Office. The position is full-time and based in Beechville, NS, with a focus on employee engagement and operational excellence.

Qualifications

• Previous office administration experience preferred.
• Experience in accounting support, social media management, or safety compliance is an asset.
• Proficiency with Microsoft Office Suite and general office technology.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and manage tasks across multiple teams.
• Proactive and solution-oriented mindset.
• Flexibility and adaptability in a fast-paced environment.
• Professionalism and discretion when handling sensitive information.

Responsibilities

• Serve as receptionist, answering phone calls, emails, and visitors.
• Control access to the office and maintain office security.
• Manage incoming and outgoing mail, office supplies, and equipment.
• Assist with accounts receivable, creating invoices, tracking payments.
• Support scheduling service appointments and client communications.
• Maintain and update client information and service records.
• Assist with financial recordkeeping and audits.
• Create and manage social media content across platforms.
• Support general administrative tasks such as document management.

Skills

Office Manager Experience

Microsoft Office

Data Entry

Microsoft Outlook

Microsoft Word

QuickBooks

Microsoft Excel

Filing

Administrative Experience

Microsoft Outlook Calendar

Bookkeeping

Job description

Overview

Job Description

We are seeking a versatile Office Administrator for a dynamic multi-faceted role supporting multiple companies under the same parent organization. This is an exciting opportunity based in Beechville NS to join a progressive and supportive team that values client service employee engagement initiative efficiency and operational excellence offering exposure to a wide range of administrative and operational functions.

Key Responsibilities

• Serve as receptionist answering and redirecting phone calls emails and visitors
• Control access to the office and maintain office security
• Manage incoming and outgoing mail office supplies and equipment
• Assist with accounts receivable including creating and distributing invoices tracking payments and following up on outstanding balances to ensure cash flow
• Support scheduling and coordination of service appointments and client communications
• Maintain and update client information conduct client satisfaction follow-ups and manage service records
• Assist with financial recordkeeping including credit card reconciliations documenting purchases and maintaining files
• Prepare and maintain office safety materials bulletins and documentation for audits and certifications
• Create schedule and manage engaging social media content across platforms
• Support general administrative tasks such as scanning spreadsheet creation and document management

Experience & Attributes for Success

• Previous office administration experience preferred
• Experience in accounting support social media management or safety compliance is an asset
• Proficiency with Microsoft Office Suite and general office technology
• Strong organizational communication and multitasking skills
• Ability to work independently and manage tasks across multiple teams
• Proactive and solution-oriented mindset
• Flexibility and adaptability in a fast-paced environment
• Professionalism and discretion when handling sensitive information

If interested in this opportunity please apply online by clicking the Apply Now button.

To learn more about similar opportunities the local job market or to discuss your career interests please contact Trish Carey Recruitment Consultant at .

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities current knowledge of the employment market and a commitment to ensuring best fit with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at .

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve where everyone feels included and valued. We promote environments that value and respect all individuals regardless of their race ethnicity gender sexual orientation age ability religion or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians Indigenous / Aboriginal People Racially Visible Persons Women Persons with Disabilities and 2SLGBTQ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process such as an interview or testing please let us know and we will make arrangements to meet your needs.

Required Experience :

Unclear Seniority

Key Skills

Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1