Office Administrator

Administrative Staffing; Halifax; On-site; CAD 40,000 - 55,000; Full time

Job summary

A staffing agency in Halifax, NS, is seeking an Office Administrator for a dynamic role supporting multiple companies. The successful candidate will manage reception, financial recordkeeping, social media content, and general office tasks. Ideal applicants have office administration experience and are proactive in a fast-paced environment. This role values diversity and encourages applications from underrepresented groups.

Qualifications

• Previous office administration experience preferred.
• Experience in accounting support or safety compliance is an asset.
• Ability to work independently across multiple teams.

Responsibilities

• Serve as receptionist, answering and redirecting phone calls.
• Manage incoming and outgoing mail and office supplies.
• Assist with accounts receivable and financial recordkeeping.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency with Microsoft Office Suite

Social media management

Job description

Overview

We are seeking a versatile Office Administrator for a dynamic, multi-faceted role supporting multiple companies under the same parent organization. This is an exciting opportunity, based in Halifax, NS, to join a progressive and supportive team that values client service, employee engagement, initiative, efficiency, and operational excellence, offering exposure to a wide range of administrative and operational functions.

Responsibilities

• Serve as receptionist, answering and redirecting phone calls, emails, and visitors
• Control access to the office and maintain office security
• Manage incoming and outgoing mail, office supplies, and equipment
• Assist with accounts receivable, including creating and distributing invoices, tracking payments, and following up on outstanding balances to ensure cash flow
• Support scheduling and coordination of service appointments and client communications
• Maintain and update client information, conduct client satisfaction follow-ups, and manage service records
• Assist with financial recordkeeping, including credit card reconciliations, documenting purchases, and maintaining files
• Prepare and maintain office safety materials, bulletins, and documentation for audits and certifications
• Create, schedule, and manage engaging social media content across platforms
• Support general administrative tasks such as scanning, spreadsheet creation, and document management

Experience & Attributes for Success

• Previous office administration experience preferred
• Experience in accounting support, social media management, or safety compliance is an asset
• Proficiency with Microsoft Office Suite and general office technology
• Strong organizational, communication, and multitasking skills
• Ability to work independently and manage tasks across multiple teams
• Proactive and solution-oriented mindset
• Flexibility and adaptability in a fast-paced environment
• Professionalism and discretion when handling sensitive information

If interested in this opportunity, please apply online by clicking the Apply Now button.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous / Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.