office administrative assistant

Government of Canada; Sidney; On-site; CAD 30,000 - 60,000; Full time

Job summary

A government agency in Sidney, British Columbia, is seeking an administrative professional. The role requires a secondary school graduation certificate and at least 7 months of relevant experience. Responsibilities include coordinating seminars, managing schedules, and data entry, with the expectation of working on-site only. Candidates should possess strong organizational skills and proficiency in communication. Join us to contribute to effective administration within a public sector environment.

Qualifications

• Must have at least 7 months of experience in a similar role.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Coordinate the flow of information within the team.
• Record and prepare minutes of meetings, seminars, and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.
• Answer electronic inquiries.
• Order office supplies and maintain inventory.
• Set up and maintain filing systems.
• Type and proofread correspondence, forms, and documents.
• Perform data entry.

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry