Office Administration Manager

MSF Domestic Human Resources; Sydney; On-site; CAD 55,000 - 74,000; Full time

Job summary

A humanitarian aid organization in Sydney is seeking an Office Manager to oversee office operations, manage vendors, and ensure compliance with WHS legislation. The ideal candidate will demonstrate strong office management experience, problem-solving skills, and proficiency in Microsoft Office. This full-time position offers flexible working arrangements and opportunities for professional development.

Benefits

Flexible working arrangements

Salary packaging and insurance benefits

Annual salary review

Wellbeing support

Qualifications

• Experience in office management or facilities coordination.
• High level skills in procurement, vendor management and budget oversight.
• Knowledge of WHS legislation and business continuity frameworks.
• Excellent organisational and problem solving skills.
• Outstanding written and verbal communications and interpersonal skills.

Responsibilities

• Manage day-to-day operations of the office environment.
• Implement policies for effective office management.
• Support board with administrative tasks.
• Oversee vendor management and procurement.
• Ensure compliance with WHS legislation.

Skills

Office Manager Experience

Microsoft Office

Management Experience

Operations Management

Leadership Experience

Tools

QuickBooks

Microsoft PowerPoint

Microsoft Excel

Job description

Overview

Introduction

Medecins Sans Frontieres / Doctors Without Borders (MSF) is an international independent medical humanitarian organisation that delivers emergency aid to people affected by conflict, epidemics, disasters or exclusion from healthcare. MSF's actions are guided by medical ethics and the principles of impartiality, independence and neutrality.

Benefits

• Flexible working arrangements
• Salary packaging plus insurance benefits & allowances
• Annual salary review
• Annual performance review
• Annual personal training budget & LinkedIn learning Licence
• Employee Assistance Program
• Wellbeing support & Headspace membership
• Strong culture of diversity and inclusion
• Career growth & development opportunities
• Additional leave & purchased leave options
• Novated lease & retail discount benefits
• Monthly Friday afternoons off!
• Plus more!

Responsibilities

Reporting to the Senior Strategy and Projects Manager this key role will ensure the day-to-day management of the Ultimo office environment for MSF Australia. You will implement process and policy for effective office and associated facilities management; travel booking management; WHS compliance and the safeguarding of assets, documents and staff. Your delivery of administrative services will support the organisations overall effectiveness, safety and staff wellbeing.

With a focus on creating efficiencies within the office management function this role will be the point of contact for office based events and internal communications; supporting the board with admin; general office supplies procurement; and vendor management.

Requirements

To be successful in this highly visible role you will be known for your ability to prioritise and balance multiple operational demands while maintaining high quality service levels. You will be motivated by working in a humanitarian aid organisation and ideally can demonstrate the following:

• Experience in office management or facilities coordination.
• High level skills in procurement, vendor management and budget oversight.
• Knowledge of WHS legislation and business continuity frameworks.
• Excellent organisational and problem solving skills.
• Proficiency with MS Office suite and facility / visitor management systems.
• Outstanding written and verbal communications and interpersonal skills.

Applications

Select the Apply button and upload your resume and cover letter; applications will be reviewed on receipt.

For more information see the link to the Job Description or contact the MSF Australia Talent Acquisition team with any questions.

At MSF Australia we believe the following five values form the foundations of our culture: Transparency, Respect, Understanding of Diversity, Stepping In and Collaboration. We value TRUST as an essential element to how we operate and believe that these organisational values flow from the trust that we build.

MSF Australia (MSFA) is committed to developing diversity, equity and inclusion in our workplace and fostering a culture of belonging for all our staff. We believe that a diverse workforce helps us better achieve our social mission of providing aid without agenda. We strongly encourage First Nations peoples, people from LGBTQIA+ communities, people from diverse cultures and language groups, and people who live with a disability to apply. We invite all requests for a reasonable adjustment to the recruitment process if this will support your application. For more information call or email MSFA Human Resources.

MSF Australia has a Child Protection Policy and COVID-19 vaccination policy in place; all employees are required to comply with these policies. In support of the Child Protection Policy a criminal background check will be required during the recruitment process for selected candidates. A criminal record will not automatically preclude anyone from the position they have been selected for.

Key Skills

Office Manager Experience, Microsoft Office, Management Experience, QuickBooks, Accounting, Business Management, Microsoft PowerPoint, Microsoft Excel, Operations Management, Administrative Experience, Leadership Experience, Bookkeeping

Employment Type: Full-Time

Experience: years

Vacancy: 1