office administration clerk

Government of Canada; Calgary; On-site; CAD 40,000 - 50,000; Full time

Job summary

A government agency in Calgary is seeking an administrative support officer to handle various office tasks. Responsibilities include typing and proofreading correspondence, managing documents, and providing information to clients. Applicants need a secondary school graduation certificate and 1-2 years of relevant experience. This position requires attention to detail, strong written communication skills, and familiarity with Microsoft Office applications. The role is on-site with no remote work options.

Benefits

Health care plan

Parking available

Qualifications

• 1-2 years of experience in an administrative role.
• Knowledge of computer software, particularly MS Word and Excel.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Type and proofread correspondence and documents.
• Sort and process applications and receipts.
• Provide general information to clients and public.

Skills

Attention to detail

Excellent written communication

Time management

Client focus

Computer knowledge of MS Word

Education

Secondary (high) school graduation certificate

Tools

MS Word

Adobe Acrobat Reader

MS Excel

Job description

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Office
• Rural area
• Remote location
• Willing to relocate

Responsibilities

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• File material in storage area
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work

Computer and technology knowledge

• MS Word
• Accounting software
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

Equipment and machinery experience

• Scanner

Area of specialization

• Reports
• Forms and records
• Invoices
• Charts, tables, graphs and diagrams
• Shipping and receiving
• Payroll services

Transportation / travel information

• Vehicle supplied by employer
• Valid driver's licence

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail
• Work with minimal supervision

Personal suitability

• Adaptability
• Analytical
• Collaborative
• Creativity
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Resourcefulness
• Team player

Benefits

Health benefits

• Health care plan

Other benefits

• Parking available