North American Payroll Manager

DanceBUG Inc.; Canada; Hybrid; CAD 75,000 - 95,000; Full time

Job summary

A leading payroll services provider is seeking a North American Payroll Coordinator to manage complex payroll tasks across Canada and the U.S. This role demands expertise in ADP payroll systems and compliance knowledge for both Canadian and U.S. payrolls. Strong analytical skills, attention to detail, and the ability to meet tight deadlines are a must. Compensation is set between $75,000 and $95,000 CAD annually, reflecting experience and qualifications. The position is remote but requires occasional office attendance in the Greater Toronto Area.

Qualifications

• 5+ years of experience using ADP payroll platforms.
• Experience managing complex variable pay calculations.
• Willingness to commute to the office as needed.

Responsibilities

• Manage onboarding/data entry for new seasonal employees.
• Perform weekly payroll calculations based on variable factors.
• Process payroll for over 250 employees across Canada and the U.S.

Skills

Expertise in ADP payroll platforms

Knowledge of Canadian payroll compliance

Ability to handle complex payroll calculations

Proficient in Excel

Strong communication skills

Analytical and detail-oriented

Job description

North American Payroll Coordinator (Complex Variable Pay & Data Entry)

We are seeking a focused, detail-oriented North American Payroll Manager to independently manage the high-volume, operational tasks of our seasonal payroll across Canada and the United States.

This role is responsible for executing precise weekly payrolls based on complex variable data inputs and maintaining the ADP system. The Payroll Coordinator will work autonomously on daily tasks but will have access to expert payroll management for high-level compliance advice and support.

Location & Eligibility Requirements (Mandatory)

• Residency: Must currently reside in the Greater Toronto Area (GTA).
• Office Travel: Must be available to commute to our GTA office location as required for meetings.
• Eligibility: Must be a Canadian Citizen or Permanent Resident eligible to work in Canada.

Compensation

Annual Salary: $75,000 - $95,000 CAD (Commensurate with experience and qualifications).

Key Requirements & Qualifications

• 5+ years of hands‑on experience using ADP payroll platforms (e.g., ADP Workforce Now, focused on daily input, processing, and reporting).
• Essential Experience: Proven ability to manage complex, non-standard payroll, including variable pay, piece‑rate, or service‑based compensation, requiring calculation from multiple source logs/trackers.
• Strong working knowledge of Canadian payroll compliance (CRA, T4s) is required.
• Familiarity with U.S. payroll concepts (W‑2s, multi‑state taxes) is required; experience must include processing pay for a minimum of 35 states.
• Ability to work independently in a remote setting while meeting tight, non‑negotiable weekly deadlines.

Responsibilities (Focus on Execution & Data Integrity)

• System Input & Maintenance: Independently manage the high-volume onboarding/data entry of new seasonal employees into ADP for both Canadian and U.S. locations.
• Complex Pay Calculation: Perform weekly calculations based on variable factors (services performed, hours logged) from multiple source documents. Must be highly proficient in Excel for data manipulation and verification.
• Payment Processing: Process and finalize precise bi‑weekly and weekly payrolls for all 250+ employees across Canada and the 35+ U.S. states.
• Employee Support: Serve as the first point of contact for employee pay inquiries. Provide clear, accurate, and timely explanations to employees regarding their fluctuating weekly earnings.
• Compliance Support: Work directly with the external Payroll Advisor to ensure all data is correctly classified for multi‑jurisdictional compliance and tax reporting (e.g., state, provincial, T4s, W‑2s).
• Record Keeping: Maintain meticulous payroll records, time logs, and documentation for audit purposes.

Must-Have Attributes

• Analytical & Detail‑Oriented: An uncompromising commitment to mathematical accuracy and precision in complex data handling.
• Accountability: Proven ability to own the processing cycle, manage pressure, and ensure every deadline is met accurately.
• Communication Skills: Excellent verbal and written communication skills to handle sensitive employee pay questions professionally.
• Independence: Comfortable working autonomously on daily tasks and implementing instruction provided by the weekly Payroll Advisor.

Location: Remote (GTA‑based with required in‑office attendance for meetings)

If you are a detail‑focused payroll professional based in the GTA who thrives on the challenge of complex variable data and high‑volume processing,