Marketing & Administration Assistant

Early Music Vancouver; Vancouver; Hybrid; CAD 33,000; Part time

Job summary

A non-profit arts organization in Vancouver is seeking a motivated Part-Time Marketing & Administration Assistant. You will manage social media, assist with administrative tasks, and support event activities. Strong organizational skills and experience with digital tools are essential. This role offers the chance to work in a dynamic arts environment. The position requires 24 hours a week and may allow for both remote and in-person work.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Attention to detail and ability to manage multiple priorities.

Responsibilities

• Manage social media platforms and update Linktrees.
• Assist with scheduling and email management.
• Support AGM preparation and artist hospitality.

Skills

Organizational skills

Communication abilities

Proficiency in Microsoft Office

Digital tools (social media)

Attention to detail

Video editing skills

Tools

Canva

Adobe Acrobat

Google Workspace

Job description

Part-Time Marketing & Administration Assistant

Early Music Vancouver (EMV) is a leading arts organization presenting world-class concerts, education programs, and community events. We are seeking a motivated, detail-oriented part-time Marketing & Administrative Assistant to support our goals. This position provides a great opportunity to gain hands-on experience in arts administration and marketing while contributing to the operational functionality and success of a dynamic non-profit organization.

Overview

The Marketing and Administration Assistant will provide support across daily operations, communications, and event activities. The role combines marketing support with administrative tasks and is ideal for someone with strong organizational skills, creativity, and a passion for the arts. The Marketing & Administrative Assistant will report to the Operations Manager.

Responsibilities

Marketing & Communications

• Manage EMV and Pacific Baroque Orchestra’s social media platforms; update Linktrees.
• Collect artist photos and bios for press kit and other marketing purposes along with other assets.
• Maintain the EMV concert archive document and Digital Concert Hall archive.
• Update the EMV In the News webpage with media coverage.
• Manage and update public relations (PR) event listings.

Administrative Support

• Assist with scheduling, calendar bookings, and staff email account management.
• Manage and maintain EMV’s digital filing system.
• Support Annual General Meeting (AGM) preparation, including scheduling, member communications, and creating the AGM package.
• Help with clerical and planning support for EMV’s annual gala, Rondeau.
• Respond to inquiries and applications for scholarship program.
• Coordinate staff gatherings, including parties and lunches.
• Arrange artist hospitality for concerts
• Assist with instrument moves for concerts (ability to lift at least 30lbs)

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office and comfort with digital tools such as social media platforms, Google Workspace, and basic design platforms (e.g., Canva, Adobe Acrobat).
• Attention to detail and ability to manage multiple priorities.
• Video editing abilities is a plus.
• Previous experience in an arts or non-profit environment is an asset but not required.
• Valid BC Driver’s license is helpful

Position Details

• Part-time position (3 days a week / 24 hours) plus attendance at EMV concerts and special events.
• Combination of remote and in-person work may be possible.

Salary: $33,000 (based on a 24 hour work week)

How to Apply

Please send your resume and a brief cover letter outlining your interest in the role to EMV’s Operations Manager ([e-mail]). Job posting open until October 24, 2025.

We thank all applicants in advance for their interest, however, only those selected for an interview will be contacted.