Maintenance Planner

Dexterra Group; Grande Prairie; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading service provider in Grande Prairie is looking for a Planner to manage maintenance activities for camps and facilities. The ideal candidate will have strong skills in planning, data management, and team collaboration. Responsibilities include scheduling work requests, analyzing maintenance data, and ensuring safety standards are met. A post-secondary diploma and proficiency in maintenance management systems are required for this role.

Qualifications

• Proficiency in at least one CMMS (e.g., Maintenance Connection, Maximo, SAP).
• Exceptional problem identification and resolution skills.
• Strong attention to detail and budget alignment.

Responsibilities

• Plan and schedule maintenance activities for camps and facilities.
• Work closely with maintenance teams and management.
• Analyze and manage data for maintenance activities.

Skills

Proficiency in Computerized Maintenance Management Systems

Advanced Microsoft Office skills

Strong planning and prioritization skills

Problem identification and resolution skills

Effective communication skills

Education

Post-secondary diploma or degree

Journeyman tradesperson certification

Job description

Overview

Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We have served Canadian clients for over 75 years, supporting infrastructure and built assets to help clients achieve higher performance and productivity. We bring the right teams with the right skills, offering experience and regional expertise so companies can operate confidently and successfully.

Job Description

Based in Grande Prairie, AB, reporting to the Manager, Site Services, the Planner focuses on planning, coordinating, and scheduling maintenance activities for camps, facilities, and field assets. This role also tracks all chargeable services and ensures proper documentation is prepared and provided to facilitate client invoicing. The role adds a critical financial accountability component to ensure accurate cost recovery for maintenance activities performed on behalf of clients. The position reports to the Manager, Site Services and helps site services teams operate efficiently by optimizing the use of personnel, materials, equipment, and contractor services. Regular shift is Monday to Friday, 8-hour workdays with occasional field site visits. This position is safety sensitive and requires drug, alcohol, and fit-to-work testing as a condition of employment.

Your Work Will Include

• Maintenance Planning & Scheduling: Receive work requests from client departments and determine if work should be performed by internal teams. Assign priorities to work orders in collaboration with key stakeholders and create effective maintenance schedules. Coordinate resources, including labor, equipment, parts, and materials, to support various maintenance functions such as corrective and preventive maintenance.

• Collaboration & Communication: Work closely with Area Maintenance Superintendents, Camp Managers, and maintenance teams to determine and implement appropriate levels of preventive maintenance. Advise management on work progress and potential operational challenges to ensure resource availability. Partner with team members to address scheduling conflicts and ensure deadlines are met while stabilizing schedules for operational efficiency. Collaborate with operational managers to understand and address client-specific concerns or unique site requirements. Identify any client requests that fall outside the scope of the existing contract.

• Data Management & Analysis: Identify assets requiring preventive maintenance within the Computerized Maintenance Management System (CMMS) based on location and other criteria. Create, update, and close work orders with appropriate schedules and due dates. Analyze results from completed preventive maintenance to refine asset inspection plans for the following year. Conduct cost analyses on maintenance activities to support budgeting and forecasting processes. Maintain accurate records of all chargeable services performed. Compile and organize necessary paperwork to support invoicing processes.

• Process Improvement: Continuously refine maintenance planning and scheduling processes by incorporating feedback and lessons learned from executed tasks. Identify and implement system and procedural improvements to enhance planning efficiency.

• Reporting & Documentation: Use the CMMS to track maintenance activities and produce standard reports on key performance indicators (KPIs) as required. Ensure out-of-scope requests are documented, approved by relevant stakeholders, and billed back to the client appropriately. Provide detailed records and documentation of completed work to ensure accurate invoicing for chargeable services.

• Safety and Other Responsibilities: Report safety concerns promptly and take corrective action as needed. Identify and mitigate potential safety risks associated with maintenance work.

Qualifications

• Post-secondary diploma or degree, a Journeyman tradesperson, or a combination of relevant work experience. A combination of relevant work experience may be considered in lieu of formal education.
• Proficiency in at least one Computerized Maintenance Management System (CMMS) (e.g., Maintenance Connection, Maximo, SAP) and familiarity with database applications is an asset.
• Advanced skills in Microsoft Office programs (Excel, Word, Outlook, etc.).
• Strong planning, prioritization, and execution skills to handle multiple tasks effectively.
• Exceptional problem identification and resolution skills to address challenges promptly.
• Ability to lead meetings and communicate effectively with diverse teams and stakeholders.
• Must possess a valid driver’s license and be flexible to travel.

• Competencies: Capable of managing multiple projects simultaneously; strong attention to detail and budget alignment; proven ability to plan, prioritize, and execute tasks; proficient in identifying and resolving complex issues; familiarity with internal controls; excellent interpersonal, communication, and presentation skills; highly organized with time-management in a fast-paced environment; collaborative team player; commitment to high ethical standards and professional integrity.

Additional Information

Dexterra Group is an equal opportunity employer committed to diversity and inclusion. Disability-related accommodations during the hiring selection process are available upon request.