Legislative Assembly - Grid Level 18 - Administrative Coordinator

Government of British Columbia; Victoria; On-site; CAD 63,000 - 80,000; Full time

Job summary

A provincial government organization in Victoria is seeking an Administrative Coordinator to provide critical administrative and logistical support. The ideal candidate has post-secondary education in public administration and at least three years of experience in a senior administrative role. Responsibilities include organizing events and managing communication across departments. This role offers a competitive salary range and comprehensive benefits, including career development opportunities.

Benefits

Career development opportunities

Extended health benefits

Health and wellness incentives

Retirement benefits

Four weeks of annual vacation time

Qualifications

• Minimum 3 years of experience in a senior administrative role.
• Experience coordinating briefing materials and reports.
• Ability to handle multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support to the Sergeant-at-Arms.
• Organize logistical support for events and meetings.
• Act as the primary contact for various internal groups.

Skills

Organizational skills

Proactive communication

Logistical planning

Education

Post-secondary education in public administration

Tools

Microsoft Office 365

Adobe Creative Suite

Teams

Zoom

Job description

Overview

Administrative Coordinator
Competition: LA252647
Department: Sergeant-at-Arms
Position Type: Auxiliary Full-Time (through March 2027)
Salary Range: $63,937.42 - $79,921.77 per annum + 8% vacation pay. Placement within the range is typically between the minimum and midpoint and based on qualifications and experience, subject matter expertise, and internal equity, with consideration for how the candidate is developing, meets, or exceeds the role’s requirements.
Close Date: Wednesday, September 24, 2025 at 12:00pm (noon) PDT

Position Summary

Employees of the Legislative Assembly of British Columbia (Assembly) provide professional non-partisan services to support the democratic institution of Parliament and its members through procedural advice, administrative support and information services. The Assembly is an autonomous employer, separate from the administrative framework of B.C. government ministries and agencies.

The Sergeant-at-Arms department is seeking an organized, proactive, and discerning individual for the auxiliary full-time position of Administrative Coordinator.

Reporting to the Sergeant-at-Arms, the Administrative Coordinator provides administrative, planning, and logistical support to the Sergeant-at-Arms and Sergeant-at-Arms Leadership team and must organize and carry out required duties to ensure that all matters are handled with efficiency and in an effective manner. The position acts as the primary contact for the Sergeant-at-Arms on a range of issues and serves as an important link between the Sergeant-at-Arms and various departments and groups within the Legislative Assembly, as well as liaison with external partners. The position oversees critical Chamber support services including coordinating Chamber seating plans, liaison with Sessional supervisors, House document distribution, and reservations systems for Question Period tickets and committee room bookings. It plays an integral role in the department’s budget processes, and in the management and oversight of non-Legislative events such as conferences and Youth Parliaments.

Qualifications

Applicants must be/have:

• Post-secondary education in public administration, business administration, office management or a related program, plus at least 3 years of experience in a senior administrative role, or an equivalent combination of education and experience.
• Experience in providing effective administrative support such as:
• Coordinating briefing materials, reports and correspondence in a fast-paced work environment.
• Coordinating and maintaining an executive calendar and supporting information needs to support and facilitate effective meetings.
• Working in an office environment with multiple and often changing priorities and handling communications on complex, sensitive, and urgent matters.
• Providing logistical support to protocol, diplomatic, and interparliamentary functions.
• Experience working with various computer applications, such as Microsoft Office 365, Adobe Creative Suite, Teams, Zoom, etc.

Preference may be given to candidates with the following:

• Experience with an ERP system, such as Workday, is considered an asset.
• Experience working in a parliamentary or public sector environment is considered an asset.

Please refer to the job description for a full list of duties and qualifications.

What We Offer

• Career development – We support continuing education by providing innovative, inclusive and diverse learning opportunities for growth, skill development and career advancement.
• Community, engagement and recognition – We value teamwork, collaboration and connection. Employees have the opportunity to interact and engage through projects, committees, working groups and events. Together, we celebrate and acknowledge each other’s outstanding achievements and contributions.
• Extended health benefits – We provide eligible employees with a competitive benefits package, which includes extended health and dental, basic life insurance, an optional family funeral benefit plan, optional life insurance, optional accidental death and dismemberment, travel medical insurance, sick leave and long-term disability benefits.
• Health and wellness – We promote employee health and wellness by providing access to an employee assistance program, an in-house fitness room, secure bike storage and a reduced-cost bus pass through the BC Transit ProPASS program. We also offer an infant and family wellness room, a meditation room and a sustainable commuting and active living program that provides reimbursement for fitness and wellness activities.
• Location, location, location – We provide employment in an architectural landmark, the Parliament Buildings, which overlooks Victoria’s Inner Harbour on the edge of the downtown core, close to shops, restaurants, cafes and parks.
• Retirement benefits – We offer a generous pension plan with the Public Service Pension Plan where contributions are made by both the employee and Legislative Assembly. This pension plan provides employees with a lifetime monthly pension when they retire.
• Vacation benefits – We offer four weeks of annual vacation time to start, or 8 percent vacation pay.

For more information about our organization, go to the job board and career page on the Legislative Assembly website (no external links included here).

Application Requirements

Please submit cover letter and résumé through our job board portal by 12:00pm (noon) PDT on Wednesday, September 24, 2025. For questions please email [e-mail].

Note

The Legislative Assembly of British Columbia is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law. We encourage applications from members of communities that are disadvantaged on any grounds under the B.C. Human Rights Code, including Indigenous Peoples, people of colour, people of all genders and sexualities and people with disabilities.

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment, and selection processes. Applicants requiring reasonable accommodation at any point in the application or interview process, please contact [e-mail].

The Legislative Assembly Administration is a non-partisan workforce where political neutrality and impartiality is paramount. Employees must perform their duties in a non-partisan manner and manage their private affairs in a way that does not compromise or raise doubt about their ability to perform their job duties in a neutral and impartial way.

We would like to thank everyone in advance for applying as only those shortlisted will be contacted. An eligibility list may be established and/or auxiliary positions may be considered for future conversion to regular status. Lesser qualified applicants may be under-implemented or appointed at a lower classification. A Criminal Record Check (CRC) will be required as a condition of employment.

All positions at the Legislative Assembly require applicants to be at least 16 years old and eligible to work in Canada.

The Legislative Assembly of British Columbia values diversity and is an equal opportunity employer.

Human Resources
Legislative Assembly of British Columbia
E-mail: [e-mail] | Telephone: [phone] | Web: www.leg.bc.ca
For inquiries please visit our FAQ page or contact us.