Legal Assistant, Trademark Prosecution

Osler; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading business law firm in Ottawa seeks a Legal Assistant to provide administrative support for its Trademark prosecution group. The ideal candidate will manage files, prepare client correspondence, and utilize knowledge of Canadian trademark processes. With a collaborative and detail-oriented approach, this role offers a hybrid work arrangement allowing flexibility to work remotely up to 2 days per week.

Qualifications

• Minimum of three to five years of experience in a Legal Assistant role in the Intellectual Property industry.
• Strong technical skills and a positive attitude.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Manage new file setup including client intake and document management.
• Assist with critical Trademark prosecution deadlines.
• Prepare draft client correspondence for Legal Practitioners.

Skills

Attention to detail

Communication skills

Client service skills

Organizational skills

Education

Community College Certificate in a Legal Secretarial Assistant program

Tools

MS Office suite

Job description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montreal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exiting place to further your career or carve out a new path.

We are currently recruiting a Legal Assistant to join our Trademark prosecution group in our Ottawa office. The successful incumbent will provide administrative support to Legal Practitioners in addition to working with a team of Trademark prosecution practice team members. The successful candidate must demonstrate initiative, high attention to detail, and ability to work both independently and collaboratively in a fast-paced environment. The position requires very strong communication skills, both written and verbal, in addition to strong client service skills, and organization.

Major Responsibilities

• Manages new file setup, including gathering information for client intake process, workspace management, creating and managing files in document management system
• Provides support to Legal Practitioners by assisting with administrative tasks including deadline tracking, reminders, actioning and responding to critical Trademark prosecution deadlines
• Prepares draft client correspondence, including formatting, finalizing correspondence and other materials
• Effectively utilizes knowledge of Canadian trademark prosecution, Opposition Board Proceedings, Nice Classification, and Madrid Protocol workflow to manage client matters with the direction and final approval of Legal Practitioners
• Prepares preliminary Trademark submission drafts for review by Legal Practitioner, and reporting to clients
• Revises and finalizes final submissions as approved by Legal Practitioners, including filing submissions using the Canadian Intellectual Property Office online filing system
• Corresponds with clients, triages incoming correspondence for Legal Practitioners, actions and follows up to ensure client service standards are met
• Handles confidential materials and documents
• Performs other duties as required

Position Requirements

Education and Experience

The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of three to five years of experience in a Legal Assistant role in the Intellectual Property industry. An equivalent combination of education, training and experience is acceptable.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

NO AGENCIES OR PHONE CALLS / EMAILS PLEASE.

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