Legal Assistant - EHG

BC Legal Management Association; Vancouver; Hybrid; CAD 55,000 - 68,000; Full time

Job summary

A leading Canadian law firm is looking for a Legal Assistant in Vancouver to support legal professionals with practice management, client billing, and document workflow. The ideal candidate will have at least 1 year of experience as a legal assistant and strong organizational skills, with proficiency in Word, Excel, and PowerPoint. The role is full-time with a salary range of $55,000 – $68,000 annually and includes a hybrid work arrangement allowing flexibility for remote work.

Qualifications

• Proven organizational skills and ability to manage time effectively.
• Capacity to handle pressure and large volumes of work.

Responsibilities

• Provide administrative support to optimize efficiency for legal professionals.
• Manage file opening and client account management.
• Coordinate logistics for internal and external functions.

Skills

Proficiency with computers including advanced Word, Excel and PowerPoint skills

Excellent communication skills (both oral and written)

Superior organizational and multitasking skills

Sound judgement and analytical skills

Education

Minimum of 1 year direct experience working as a legal assistant

Exposure to M&A transactions, financings and other corporate work

Tools

iManage software

Job description

Osler, Hoskin & Harcourt LLP

We are recruiting a Legal Assistant for our Vancouver Office. The role focuses on supporting legal professionals in the Emerging High‑Growth Companies group with practice management tasks, client billing, document workflow, and client relations.

Location: 3000-1055 Dunsmuir street, Vancouver, Canada

Published: December 5, 2025

Category: Legal Assistant

Job Type: Full‑time

Salary: $55,000 – $68,000 annually

Contact: Igor Khvan, HR Supervisor, [e-mail]

Major Responsibilities

• Proactively provide legal professionals (LP) with administrative support to optimize practice efficiency: monitor inbox, maintain e‑filing system and highlight actionable items; manage LPs calendar, diarize important dates and maintain the bring forward system.
• Maintain LPs workspace, which includes creating and managing folders within a data management system (iManage), liaising with LPs and other Legal Assistants working on files.
• Ensures LPs time charges are entered and released in a timely fashion and follow up on delinquent time charges.
• Complete file opening, which includes obtaining and researching information in connection with the New Business Intake processes (NBI) and Know Your Client (KYC) requirements.
• Perform client account management: review, edit and prepare pre‑bills for review by LPs, verify fees and disbursements, prepare write‑offs and address client inquiries regarding billing in collaboration with Billing Coordinator; communicate with client on behalf of LPs with regards to outstanding payments in collaboration with Collections Coordinator.
• Coordinate all document workflow, including receiving and following up on audit inquiries, handling closing books, assisting with document formatting (blacklines) and review.
• Perform work in Word, Excel and PowerPoint for internal and external presentations by synthesizing information, facts and findings and leveraging various tools and shortcuts.
• Support client/business development activities, which includes the management of LP bios, entering and updating information using the client intelligence tool (OnePlace).
• Manage the LPs travel and accommodation which includes liaising with the travel agency, hotels, etc.
• Coordinate the logistics of internal and external client functions, external board/association meetings, etc.
• Assist with LPs annual CPD hours and tracking.
• Develop and maintain strong relationships with internal and external clients, understand client businesses, practices and expectations.
• May act as first point of contact with clients and various internal and external stakeholders; respond and resolve problems as required.
• Maintain high level of professionalism, discretion and confidentiality at all times.
• Identify ways to improve processes and implement efficiencies.
• Performs other duties as assigned.

Education And Experience

• A minimum of 1 year direct experience working as a legal assistant
• Exposure to M&A transactions, financings and other corporate work is a strong asset
• An equivalent combination of education, training and experience may be considered

Knowledge And Skills

• Proficiency with computers including advanced Word, Excel and PowerPoint skills. Experience with iManage software would be an asset.
• Superior organizational and multitasking skills with ability to effectively prioritize and manage time
• Excellent communication skills (both oral and written), focused listening, interpersonal and negotiation skills
• Sound judgement and analytical skills
• Attention to detail
• Ability to handle pressure and remain calm when dealing with deadlines and large volumes of work
• Independent worker and team player
• Positive attitude, patience, resilience.

Reports

• Direct: Supervisor, Human Resources

Compensation

The typical hiring salary range for this position is $55,000 – $68,000 annually; the base pay offered may vary depending on job‑related knowledge, skills, experience, internal and market equity.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week depending on business needs.

To apply, please send your resume and cover letter to Igor Khvan, HR Supervisor, to [e-mail].