Legal Administrative Assistant - Employment and Immigration

Gowling WLG; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A prominent law firm in Calgary is seeking a detail-oriented legal administrative assistant with a strong interest in immigration and employment law. The role includes preparing legal documents, organizing workflows, and supporting legal professionals in their practice. Candidates should have a diploma in Legal Administration and excellent organizational and communication skills. The firm offers comprehensive health benefits, vacation days, and a supportive work culture, ensuring employees thrive both professionally and personally.

Benefits

100% employer-paid health, dental, and mental health coverage

15+ vacation days and hybrid work flexibility

Parental leave top-up for 26 weeks

Group Retirement Savings Plan

Employee & Family Assistance Program

Recognition awards and appreciation events

Qualifications

• Strong interest in Employment Law and Immigration Law required.
• Experience in litigation is an asset.
• Ability to handle a heavy and varied workload.

Responsibilities

• Prepare legal documents, letters, applications, and memos as required.
• Organize and expedite the flow of work through professionals’ practices.
• Manage diary systems and databases to meet deadlines.

Skills

Attention to detail

Organizational skills

Communication skills

Problem solving skills

Interpersonal skills

Education

Legal Administrative Assistant Diploma

Tools

Microsoft Office Suite

Job description

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

Our Calgary Employment, Labour and Equalities team provides a range of employment and immigration related services. Our office represents a wide range of sectors including oil & gas, insurance, energy and agriculture. Our Calgary professionals advise on a number of temporary and permanent immigration-related matters including both Canadian and U.S. immigration. In addition, we advise on employment matters arising out of transactions; including mergers and acquisitions, joint ventures and cross-border deals. We regularly appear before the Alberta Human Rights Commission, all levels of Alberta court and frequently conduct grievance arbitration hearings.

We are looking for a legal administrative assistant with excellent attention to detail, strong organizational skills, and a genuine interest in immigration and employment law to join our team.

RESPONSIBILITIES

• Prepare legal documents, letters, applications, memos and other documents as required according to general precedents and instructions from our legal professionals;
• Organize and expedite the flow of work through the professionals’ practices, initiating any follow-up action as appropriate;
• Work proactively in the day-to-day support of the professionals’ practices including management of diary systems and databases to ensure important deadlines are met;
• Use initiative and good judgement to relieve the professionals of administrative detail including but not limited to accounting, opening and closing of files, and billing;
• Coordinate flow of documents between legal professionals, various internal and external individuals, and clients at all levels;
• Other duties as assigned.

QUALIFICATIONS

• Strong interest in Employment Law and Immigration Law with demonstrated experience in this area of law being required;
• Experience in litigation is an asset;
• Legal Administrative Assistant Diploma from a recognized post-secondary institution is required;
• Ability to handle a heavy and varied workload;
• Exceptional organizational and prioritization skills;
• Strong computer skills including proficiency with Microsoft Office Suite;
• Excellent verbal and written communication skills;
• Strong problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
• Excellent interpersonal skills with the ability to work effectively with other staff and professionals.

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.