legal administrative assistant

XS Law Professional Corporation; Markham; On-site; CAD 40,000 - 50,000; Full time

Job summary

A general law practice in Markham seeks a legal administrative assistant to manage communications, scheduling, and documentation tasks. Ideal candidates will have strong organizational skills, client focus, and at least 7 months of relevant experience. This permanent role offers 30 to 40 hours of work per week in a fast-paced environment.

Qualifications

• 7 months to less than 1 year of experience required.
• Permanent employment.
• Must be fluent in English.

Responsibilities

• Coordinate the flow of information.
• Open and distribute regular and electronic incoming mail.
• Schedule and confirm appointments.
• Maintain filing system.
• Prepare and key in correspondence and legal documents.

Skills

Client focus

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Ability to multitask

Education

College / CEGEP or equivalent experience

Job description

Education

• College / CEGEP
• or equivalent experience

Work setting

• General law practice

Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Determine and establish office procedures and routines
• Arrange travel, related itineraries and make reservations
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask

Experience

• 7 months to less than 1 year
• Durée de l\'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 to 40 hours per week